Project Coordinator (Child & Family Health)

at  Region of Waterloo

Project Coordinator (Child & Family Health)
Job Number: 2272
Job Type: Full-Time
Location: 99 Regina Street, Waterloo, ON
Number of Positions: 1
Department: Child, Family and Dental Health
Division: Public Health and Paramedic Services
Hours of Work: 35 hours per week - Monday to Friday, 8:30am to 4:30pm (hybrid)
Union: CUPE 1883
Grade: CUPE 1883 Grade 012
Salary Range: $39.29 - $44.52 per hour
Closing Date: February 3, 2025

ABOUT US!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.
Dish with One Spoon Wampum:

Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Recognizing our shared humanity and land
• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of public administration, planning, and project management normally acquired through a 3-year degree in Business Administration, Communications, Human Service Administration, Public Administration or related discipline, plus 3 years of related experience –OR

- - an equivalency of a 4 year degree and 2 years of related experience.
- Knowledge of and ability to follow corporate policies and procedures and legislation (e.g., privacy, accessibility).
- Knowledge of communications processes and behaviour-change theory.
- Project management skills (planning, organizing, coordinating, evaluating) to create project schedules and plans; prioritize and prepare work in advance; and set realistic timelines. Ability to adapt to changing demands.
- Research, assessment, and evaluation skills to collect, analyze/compile, synthesize, and report on assigned projects. Ability to work independently to assess and fulfill requirements for project completion.
- Communication, facilitation, and leadership skills to coordinate and work effectively with multi-disciplinary teams; develop and maintain relationships with project partners/stakeholders to obtain, clarify, update/provide information for project completion; conduct meetings and project presentations (internally and externally); negotiate timelines for project components; respond to inquiries and present information/recommendations; and participate as an effective team member.
- Ability to analyze and interpret information, reports, documents, standards/requirements, and policies and procedures. Ability to write clear and concise documents including memos, reports, summaries, recommendations, promotional materials, training materials and presentations. Ability to coordinate and collect input to prepare and edit written project plans, procedures and reports, for management approval.
- Computer skills using software such as Microsoft Office (including Excel and PowerPoint), web-based applications, and project management and document management systems. Knowledge of multimedia initiatives.
- Ability to travel within and occasionally outside Waterloo Region.Ability to support and demonstrate the Region’s values.

• 
  The Region of Waterloo is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. The Region of Waterloo invites applications from all qualified individuals. We are strongly committed to employment equity, diversity and inclusion in the workplace and encourage applications from Black, racialized/visible minorities, Indigenous/Aboriginal people, women, persons with disabilities, and 2SLGBTQIA+ persons.
  The Region of Waterloo is committed to providing accommodations throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number (519) 575-4400, TTY number (519-575-4608) to request an alternate format.
  Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).

THE ROLE

Plans, coordinates, and promotes divisional projects and initiatives. Assists with the development and implementation of a variety of health promotion projects, communication strategies, promotional/educational materials, and events. Acts as a liaison between divisional project teams and Health Communications staff.

DUTIES/RESPONSIBILITIES

• Researches, plans, and coordinates the implementation of divisional projects and activities. Acts as the point of contact and communicates project status to project team members. Identifies and recommends opportunities for ongoing improvements to project coordination process.
• Creates and maintains comprehensive project documentation, plans, and reports. Develops work packages for project components based on research findings, evidence, and best practices. Creates detailed work plans, timelines, and project team subgroups. Ensures stakeholders are consulted and represented/involved.
• Facilitates and supports multi-disciplinary project teams to identify and implement tasks and activities and ensure the goals, objectives, and timelines of work packages are met.
• Networks with and exchanges information with other health units and agencies on project implementation and initiatives.
• Identifies and defines project planning and implementation issues, needs, resources, and opportunities. Builds partnerships with other divisions and departments to organize and coordinate efforts. Works collaboratively with other staff and stakeholders to collect, document, and maintain research/information, and identify gaps and reconcile variances in meeting requirements.
• Plans and coordinates divisional resources (e.g., procedures, website information), and assesses same with divisional teams, and other corporate staff as part of divisional projects.
• Provides input on survey development and analyses and interprets findings; makes recommendations for improvements to Project Manager. Determines project evaluation criteria in consultation with Project Manager and/or management.
• Monitors and tracks project progress. Develops, implements and maintains spreadsheets to track activities and projects. Provides information and status updates on project components, standards, processes, and expectations to management, staff, and other stakeholders.
• Participates in the development and implementation of communication strategies, plans, campaigns, promotional/educational materials, and events. Acts as a liaison between divisional project teams and Health Communications for communications related initiatives and campaigns; and with Corporate Publishing for production and design support. Assists Health Communications and project teams to meet campaign timelines (e.g., coordination of approvals).
• Provides information, orientation, training, and makes presentations to Regional staff and other stakeholders. Organizes and hosts group meetings, individual discussions, promotional sessions/events, and training events. Coordinates logistics of new divisional staff orientation according to developed plan.
• Prepares and presents documentation (including formal reports and program manuals), to provide information, obtain input, present recommendations, and obtain management approvals for work package development and implementation.
• Participates in the department’s Emergency Preparedness Plan.
• Performs related duties as assigned.