Project Coordinator

at  Cross Creek Nursery

JOB DESCRIPTION:

The main role of the landscape project coordinator is to make sure the operations of the landscape department flow smoothly. Support the design team on sourcing and pricing material as well as the operations team on lining up all materials. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, schedules, practices, and procedures. Ability to effectively communicate via phone and email, ensuring that all duties are completed accurately and delivered with high quality and in an appropriate time frame. The role will rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. This role will directly report to the Landscape Manager and assist with a wide range of other tasks within the department.

REQUIREMENTS:

• Attention to detail
• Organized Individual
• Ability to Multi-Task
• Team Player
• Computer Skills- Excel, Quickbooks, Google Cloud
• Excellent communications skills via all platforms
• Handle high volume of internal and external emails and voicemails
• Time Management Skills
• Ability to drive company vehicles
• Spanish speaking is a plus

• Check Inventory for upcoming jobs
• Hardscape Material
• Plant Material
• Procure plant and hardscape material when needed
• Send out and manage all job costing sheets between field and office staff
• Schedule all accepted projects and follow up warranty items
• Handle warranty department
• Customer Emails
• Organize replacement plants
• Scheduling and follow through of replacements
• Managing various spreadsheets
• Estimate Turn Around Time
• Monthly Job Income
• Keep track of sales by designer
• Sales Goals
• Job income
• Procuring all plant and hardscape material and managing spreadsheets allowing other staff members to have accurate information.
• Write and send out quarterly newsletter
• Manage/update items and pricing in estimating software
• Handle Miss Utility Tickets
• Send out all upcoming job emails/welcome letters
• Handle all incoming leads
• Phone Calls
• Website Requests
• Direct emails
• Schedule appointments for all designers