Project Coordinator

at  Direct Line Global

About Us: Founded in Silicon Valley, Direct Line Global (www.dl-global.com) is a market-leading, globally recognized technology services provider serving the growing data center industry’s mission-critical design, installation, and managed services needs.
Join Our Growing Team Across Multiple Locations!
Exciting News Direct Line is thrilled to announce that we’re expanding our horizons and looking for talented individuals to join us across various locations. If you’re ready to be part of a dynamic team shaping the future of Data Centers, this is your opportunity- https://dl-global.com/current-roles/

SUMMARY

Direct Line ("DL") is a high growth global technology services company with primary focus in providing design, integration, installation, maintenance and managed services to well-known data center operators and technology companies. Direct Line deploys decades of experience and knowledge through key partnerships with hyperscale technology companies and multi-tenant data center operators that give its clients a competitive marketplace advantage. Direct Line is committed to continually improving our industry through certified training of cutting-edge technicians that deliver superior results with a passion for detail. Direct Line is headquartered in Fremont, California with additional locations in Virginia, Tennessee, North Carolina, New Mexico, the Pacific Northwest, Asia-Pacific and Europe.

• Manage assigned administrative and reporting tasks effectively and to ensure reports are delivered on time, on budget, and to agreed quality standards.
• Managing standards, procedures, and practices of record-keeping of all the agreements and contracts for the project in support of the PM team.
• Act as a member of all teams and participate actively in the working of various areas including time tracking and reporting, financial tracking, reconciliation, client interface with financial reports, billings.
• Acts as an assistant of the Project Manager and/or Reporting Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES MAY include, but not limited to the following:

• Reporting Team Responsibilities
• Creating and reconciling weekly, monthly and YTD Reports for billing, such as GVR’s, SHIP’s, Material Invoice Log’s, Equipment Rental logs, Monthly Summary Report, Timecard Summary Report, Labor Reports from Payroll, Master Labor Resource list, RSOV, and Material Tracker by the deadline given
• Coordinate with the RSG team to validate Agency temp hours and obtain an invoice backup for billing
• Coordinate with Payroll in any discrepancies found during your end of Month reconciliations prior to billing.
• Reviewing and reconciling weekly billing reports from Sites by Tuesdays against timesheets submitted.
• Create, Validate and Post Invoices in PCMX, CMiC and Facebook Portal
• Track actuals against PO and notify Project Managers when we reach 20% remaining balance per project.
• Submit Billings on time to our client, and follow up on approvals weekly
• Submit the Monthly Billing totals to the Reporting Manager, Accounting team, and CFO monthly.
• Adhere to our Dropbox layout folder structure per project,

• Participate in video conference meetings when required and communicate when unavailable.

• • Uphold a strict level of confidentiality; Develop and sustain a level of professionalism among staff, customers, and vendors.
• Backup for LDC GMP Site Responsibilities
• Responsible for submitting weekly, monthly and YTD Reports for time keeping and billing.
• Submitting weekly billing reports for approval by PM by Tuesdays
• Assisting PM with Monthly Labor Projections/Forecast Report
• Daily Employee timesheets data entry
• Weekly reviews with a PM/Superintendent regarding the Contractors hours on timesheets vs their agency submitted timesheets for the Site,
• Task Hindrance weekly updates
• Prepare and submit the provisioning request forms to customer for new employees or employees who require client electronic tools (phones, laptops)0
• Site access requirement filing

Coordination with Back office:

• Filing PAFs
• PTO reporting to office (actual employee forms)
• Participate in weekly administrative meetings with the back-Office Reporting team
• Many need to assist with coordinating meetings and/or work with DLU on logistics for training sessions.
• Receive training on new Initiatives such as new software, programs, processes.
• Coordinate with HR on new hires/employees’ form requirements or sensitive information for weekly reporting.

Employee Relations:

• Coordination of employee infraction forms to HR

EDUCATION AND/OR EXPERIENCE

• 2 years of Administrative Role Required
• Associates or Bachelor’s Preferred
  Why Direct Line? We believe diversity fuels innovation, and opportunities at Direct Line are as diverse as your skills. Focusing on innovation and growth, Direct Line offers a wide range of exciting career opportunities to take your future to new heights. If you’re looking for a career in a high-tech industry, surrounded by team members who want to work hard and have fun – where you are respected and valued. You belong at Direct Line. We also offer industry-leading benefits and support a positive work-life balance.

• Reporting Team Responsibilities
• Creating and reconciling weekly, monthly and YTD Reports for billing, such as GVR’s, SHIP’s, Material Invoice Log’s, Equipment Rental logs, Monthly Summary Report, Timecard Summary Report, Labor Reports from Payroll, Master Labor Resource list, RSOV, and Material Tracker by the deadline given
• Coordinate with the RSG team to validate Agency temp hours and obtain an invoice backup for billing
• Coordinate with Payroll in any discrepancies found during your end of Month reconciliations prior to billing.
• Reviewing and reconciling weekly billing reports from Sites by Tuesdays against timesheets submitted.
• Create, Validate and Post Invoices in PCMX, CMiC and Facebook Portal
• Track actuals against PO and notify Project Managers when we reach 20% remaining balance per project.
• Submit Billings on time to our client, and follow up on approvals weekly
• Submit the Monthly Billing totals to the Reporting Manager, Accounting team, and CFO monthly.
• Adhere to our Dropbox layout folder structure per project,
• Participate in video conference meetings when required and communicate when unavailable