Project Coordinator- Event and Brand Experience

at  Le Pacte

Do you thrive in a fast-paced environment & love creating memorable brand experiences for others? Le Pacte is hiring again! Become part of one of the leading brand-experience agencies in the Nordics as we expand even further. As part of the team, you will be working with clients such as BMW, Tik Tok, Pepsi and CAIA. We are seeking highly skilled and motivated individuals to help us establish a fantastic workplace and build the best brand-experience agency in Norway.
We offer a flexible and dynamic work environment from our newly refurbished offices at Smestad. You will work with well-known brands, have a great team of colleagues, and be involved in various jobs. While we expect a dedicated and hardworking attitude, we also believe in fostering a positive and enjoyable work atmosphere where we can have fun while accomplishing our goals. We collaborate and brainstorm creatively, striving for success as a company, as individuals, and in our professional development. We are currently on the hunt for a new Project Coordinator to join our growing Oslo team.

WHO WE ARE LOOKING FOR

You are an energetic and enthusiastic individual with a passion for events and a keen eagerness to learn. Your organizational skills are top-notch, allowing you to manage multiple tasks while keeping a close eye on the details. An excellent communicator, you possess strong verbal and written skills, and you thrive in a collaborative team environment. You have relevant education or experience in event management or a related field and are proficient in Microsoft Office Suite. Fluency in English is essential, with additional languages being a plus. If you’re ready to kickstart your career in event management and be part of an amazing team, apply today!
We will continuously review applications and encourage applicants to apply as soon as possible. Shortlisted candidates will be invited in for an interview asap

• Event Coordination: Assist in planning and executing various events, ensuring all details are managed efficiently.
• Vendor Management: Identify and choose vendors based on their creativity, quality, and cost-effectiveness to enhance the overall event experience.
• Venue Booking and Logistics Coordination: Secure venues, schedule guest appearances, draft and finalize contracts, and manage all day-of logistics to ensure smooth event execution.
• Budget Oversight: Help manage budgets to ensure events are cost-effective.
• Personnel Hiring and Management: Recruit and oversee personnel for all event functions, including registration, setup, catering, and audio/visual support, to maintain operational efficiency.
• Day-to-Day Event Administration: Manage daily administrative tasks such as order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation tracking, registration counts, RSVP management, and resolving any issues that arise.
• Client Interaction: Maintain excellent relationships with clients, understanding their needs and exceeding their expectations.