Project Coordinator

at  Exponentiale

EXPONENTIAL-E

Founded in 2002, Exponential-e swiftly established itself as a UK Cloud, Connectivity and Communications pioneer. Throughout our history, a focus upon leveraging leading-edge technology to deliver profitable and innovative services to our clients and prospects has resulted in industry and peer recognition for our ground-breaking approach, a truly world-class ICT services company.
We’re a company of innovators who think big and achieve bigger! Our people are crucial to the continuing success of our company. From our CEO to our new Graduates, each of our people demonstrates our PRIDE principles which are at the core of everything we do.

JOB DESCRIPTION

Overall purpose of the job:

Working with the management, relevant Head of Programme Delivery and the wider team, you will take ownership of the following key responsibilities:

• RAID log management & updates
• Activity and Resource Scheduling
• Document control, quality & monitoring
• Action tracking
• Meeting support (internal & external) e.g. capturing meeting minutes and tracking actions
• Team resource maintenance
• General Administration
• Monitoring team activity against security policies

• Contractual deliverable tracking

  The list is not exhaustive, and you will need to be flexible in picking up other tasks when required. Some of these activities will also be shared with the management team. You may occasionally be asked to work outside the stated contract hours on urgently required items.

Key responsibilities for this job:

• Keeping all Stakeholders up to date with all developments on the Project using various recognised Project delivery collateral
• Report progress, change, issues, dependencies and risks to management team
• Actively drive the standardised use of available toolsets including SharePoint, Box and MS Teams channels to improve efficiency and develop repeatable benefits
• Own and deliver all tasks required in the project, these will include updating action logs, taking minutes, preparing documentation, and attending meetings
• Ensure all work is carried out aligned to security policies in place
• Monthly consolidation of project financial reports in conjunction with the management team
• Updating internal Project Documents
• Managing escalations with all necessary parties and conveying progress to the customer as necessary

• Any other fair and reasonable task or duty assigned to you by the management team, or other senior Exponential-e Ltd staff member

  Knowledge and experience required:

• Experience working within a pressurised project delivery environment

• Experience in working with both customers and suppliers to achieve a common goal
• Excellent communication skills both verbal and written
• A methodical and structured approach with the ability to manage and prioritise multiple tasks at any one time
• Responsible and willing to take ownership of essential tasks
• Well organised and self-motivated team player
• Ability to work within a pressurised and results driven environment
• Ability to “think outside of the box” as necessary

Working with the management, relevant Head of Programme Delivery and the wider team, you will take ownership of the following key responsibilities:

• RAID log management & updates
• Activity and Resource Scheduling
• Document control, quality & monitoring
• Action tracking
• Meeting support (internal & external) e.g. capturing meeting minutes and tracking actions
• Team resource maintenance
• General Administration
• Monitoring team activity against security policies
• Contractual deliverable trackin

Key responsibilities for this job:

• Keeping all Stakeholders up to date with all developments on the Project using various recognised Project delivery collateral
• Report progress, change, issues, dependencies and risks to management team
• Actively drive the standardised use of available toolsets including SharePoint, Box and MS Teams channels to improve efficiency and develop repeatable benefits
• Own and deliver all tasks required in the project, these will include updating action logs, taking minutes, preparing documentation, and attending meetings
• Ensure all work is carried out aligned to security policies in place
• Monthly consolidation of project financial reports in conjunction with the management team
• Updating internal Project Documents
• Managing escalations with all necessary parties and conveying progress to the customer as necessary
• Any other fair and reasonable task or duty assigned to you by the management team, or other senior Exponential-e Ltd staff membe