Project Coordinator

at  Global Wind Service

Global Wind Service is a leading partner for wind turbine installation and service projects with offices located in 13 countries and over 1700 employees across the globe. Our business is dynamic, fast-paced, flexible and adaptable to our clients’ needs in order to deliver excellent service and results.
Are you looking for an exciting opportunity within the Wind Industry? …then take a closer look on GWS!
About Us: Global Wind Service (GWS), a leading supplier of turbine technicians and services to wind farm projects around the world. Thanks to its international presence and rapid growth, GWS offers ample opportunities for career and professional development.

ABOUT THE JOB

We are looking for a Maternity cover for our Project Coordinator team within S&M projects, to be based in one of our offices. The Project Coordinator in the S&M wind industry plays a pivotal role in ensuring the smooth execution of wind farm projects. This position involves working closely with project managers, technicians, and other stakeholders to coordinate activities, manage timelines, and oversee various aspects of project execution. The primary goal is to support the delivery of projects on time, within scope, and within budget.
We are looking for a candidate that is self-motivating, with the ability to multitask and work under pressure, with excellent communication skills and a proven ability to line-manage individuals ideally with experience within the wind or oil/gas industry.

EXPERIENCE:

Mid level

TYPICAL TASKS :

• Responsible for being the primary internal contact for the project and training.
• Participate in project hand-over from Sales.
• Provide input for manning plan and coordinate with technicians.
• Distribute project and training information to project team.
• Research best means of travel, transportation and accommodation for the project team (incl. negotiations with providers, identification of risks and opportunities).
• Arrange rental of equipment as well as travel & transportation according to rotations and last-minute requests.
• Upload certificates to clients’ data base and share certificates-related-data with an internal, dedicated GWS team.
• Maintain project training matrix with training requirements and certificates’ validity.
• Apply for compliance related documents based on the instructions provided by legal department. Keep track of the documents.
• Perform training gap analysis i.e. in order to make technicians prepared for upskilling.
• Support technicians for travel related issues and process timesheets.
• Maintain and update project planning system in relation to the travel arrangements.
• Maintain overview of logistic costs for the project e.g., for travel & accommodation.
• Submit data to the project financial reporting tool.
• Control and process invoices related to travel and accommodation.
• Inform site personnel on logistics and every-day administration.

REQUIREMENTS FOR SUCCESS IN THE ROLE:

• Previous project administration experience (preferably in the wind industry).
• Diligence and focus on details.
• Experience in travel coordination.
• Proficiency in English (both spoken and written).
• Teamwork ability, people skills, open mind and flexibility – with respect for others and a diverse range of cultures.
• Good understanding of IT systems, including MS Office.
• Knowledge about specific labor rules in various countries (Europe, USA etc.) will be an asset.
• Quick adaptation skills and confidence while working in a fast paced and dynamic environment.
• Excellent organizational skills.
• Active driver’s license and passport (obligatory given periodical business trips).