Project Coordinator

at  Hall Group of Companies

Are you a dedicated, passionate professional looking to grow your career with a company long-term? Join Hall Constructors as a Project Coordinator in Langley!
This position contributes to the overall organization by assisting the Project Manager (PM) with project costing, safety and quality program implementation, scheduling, and budgeting. They will work with the relevant operations department to start-up, execute, and close-out Hall’s projects.

Your day-to-day will look like:

• Assist with preparation and execution of overall Execution/Work Plans and schedules.
• Organize and maintain project site files and documents; manage electronic document databases and/or file sharing sites. Ensure that files are saved promptly and accurately.
• Maintain up-to-date and accurate documents for the project. This includes, but is not limited to:
• drawings, plans, submittals, change orders, document logs, and purchase orders.
• Track actual project quantities daily and provide monthly (or other) summaries for invoicing.
• Review subcontractor/supplier progress applications and payment certificates.
• Liaise with consulting engineers, subcontractors, and suppliers regarding the contract, change notices, design revisions, RFIs, RFQs, etc.
• Prepare for and participate in meetings with the project team, architects, consultants, and subcontractors.
• Prepare and distribute accurate/detailed meeting minutes in a timely manner.
• Provide other technical office support as required by the project team.
• Maintain project compliance to cost codes by reviewing productions and quantities on HCSS for accuracy and while sending Daily Quantity Reports to clients for unit rate projects.
• Track change order implications per the Project Management Manual.
• Assist the site supervisor with field staff administrative duties as required.
• Routinely visit project site and interact with site supervisor and site crews.
• Site visits should occur (at minimum) 1-2 times per week, per project, depending on project requirements.
• Support the project quality control program and/or the quality management system.
• Assist in the implementation of the corporate Health & Safety Program.
• Assist with final quality document turnover to the client at project completion.

YOU BRING THE FOLLOWING QUALIFICATIONS, TECHNICAL AND INTERPERSONAL SKILLS:

Preferred Qualifications:

• Years of experience: 1 year minimum
• Education: Bachelor of Engineering Degree is preferable
• Designations: EIT working towards PEng designation, considered an asset

Preferred Technical Skills:

• Programs - HCSS, MS Projects
• Fluent in English
• Strong with data analysis and its application, as required
• Interpreting Cost Reports
• Proficient in Excel, Word, MS Teams, etc.

Interpersonal Skills:

• Comfortable working in a team environment and adding value by providing input as required.
• Ability to problem solve either within a team or on your own, asking for assistance only when required.
• Excellent written and verbal English communication.
• Be a good listener and be willing to learn through observation and absorbing knowledge from coworkers.
• Understand how to prioritise workload and be responsive.
• Paying attention to detail and identifying potential issues in a proactive manner.
• Comfortable with conflict or ‘difficult’ conversations with clients and colleagues.

Please refer the Job description for details