Project Coordinator

at  Hip Hop Caucus Education Fund Inc

Hip Hop Caucus is a national, non-profit and non-partisan organization that connects the Hip Hop community to the civic process, builds power and creates positive change. We advocate for democracy and voting rights, climate change, and social and economic justice both in policy and through our grassroots infrastructure. Our grassroots, Leadership Committees set local agendas and shape local strategies to engage people in their cities through culture.

• We organize 14 – 40 year-olds, who identify with Hip Hop Culture, and share values of justice and equity. We connect the Hip Hop community to the political process to build power and create change.
• We create platforms for cultural and grassroots leaders to use their voices, creative talents, and networks to educate, energize and mobilize people and communities.
• Through partnerships with artists, creatives, celebrities, and media we create content and share it through cultural channels reaching millions of people and inspiring action. It’s not only large audiences that we engage, we are intentional about engaging our communities on the frontlines of injustice.
• We source solutions for local to global challenges from our communities, and advocate for them to decision-makers and influencers. We partner with a broad range of organizations, and we have a respected presence in the halls of the U.S. Congress, Federal Agencies, State Legislatures, and the United Nations.

Hip Hop Caucus is hiring a Project Coordinator to play a pivotal role in orchestrating a diverse array of projects within the Storytelling and Communications Division, which houses the Digital, Production, PR, and Artist Relations Departments. This work will span across social, digital, paid media, and design initiatives, ensuring the seamless production, approval, and delivery of high-volume deliverables. The Project Coordinator is an organized, detailed-oriented, efficient and solutions-driven critical thinker. This role reports to the Senior Director of Storytelling and Communications, and requires someone who is a motivated self-starter who takes initiative, thinks strategically, and can thrive in a team environment with many competing priorities and deadlines.

EDUCATION/EXPERIENCE

• At least one year of experience in a non-profit, entertainment or administrative role.
• Bachelor’s degree in Communications, Marketing, or Project Management is preferred.
• Proficiency in Asana, Slack, Google Suite, Outlook, SharePoint, Excel, Word, and PowerPoint.

KNOWLEDGE, SKILLS, & ABILITIES

• A motivated self-starter who thrives under pressure in a fast-paced environment.
• Meets deadlines and is an active contributor in a remote environment.
• Committed alignment with Hip Hop Caucus’ vision and mission.
• Absolute knowledge and passion for Hip Hop culture and an authentic interest in social advocacy.
• Ability to foster a collaborative work environment via strong listening and communication skills.
• Meticulous attention to detail with robust organizational and problem-solving skills.
• Exceptional communication and interpersonal abilities, with a collaborative spirit.
  Additional Requirements
  The successful candidate must be able to occasionally work extended hours on evenings and/or weekends, and must be able toaccommodate moderate travel. Successful reference checks will be required.

Essential duties and responsibilities include but not limited to:

• Coordinate and oversee the Storytelling & Communications’ production workflow for including various deliverables, ensuring efficient progress from inception to completion.
• Manage and organize assets, track creative briefs, and maintain up-to-date status reports and tracking systems.
• Serve as a primary liaison between multiple departments such as Digital, Production, Public Relations, Artist & Influencer Relations, Development, Events, Office of the President and Campaigns & Advocacy.
• Communicate effectively with internal teams about project timelines, adjustments, and budget considerations.
• Facilitate the onboarding of new vendors and maintain ongoing communication to ensure project objectives are met.
• Handle coding, processing, and tracking of team invoices and assist with budget management in coordination with department leaders.
• Support logistical aspects of the Storytelling & Communications Team, including meeting schedules and travel arrangements.
• Engage actively in departmental and team brainstorming sessions to contribute innovative ideas and solutions.
• Other duties as assigned.