Project Coordinator, Hybrid, New Jersey

at  RWJBarnabas Health

Req #: 0000116298
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: RWJBarnabas Health Corporate Services
Department: EMR Project Capital

QUALIFICATIONS:

Required:

• Associate s Degree with three or more years of related experience
• One (1) year relevant experience in large scale project coordination/support, preferably in a health care setting
• Experience in MS Office Suite, Project Management Information System/Project Planning tool

Preferred:

• Bachelor s Degree
• Three (3) years relevant experience in large scale project coordination/support, preferably in a health care setting

ESSENTIAL FUNCTIONS:

1. Supports Program Manager and Project Managers in the planning and implementing of enterprise initiatives.
2. Plans, leads, and implements small local or enterprise initiatives, with guidance from PMO AVP or Project Managers
3. Works with PMO AVP and more experienced staff to gain institutional and project management knowledge for career development
4. Communicates and works effectively with project team and vendors to define and document project requirements.
5. Identifies project resources necessary and partners with Resource Managers, Department Leads, and vendors to assign individual responsibilities.
6. Develops and maintains project plans and schedules, including milestones, and revises as project dictates.
7. Creates and maintains well-written and effective project documentation in accordance with RWJBH PMO standards including requirements, scope, charter, investment summary, status reports, issues, risks, lessons learned, and other necessary project documents.
8. Communicates project progress and relevant project information to all levels appropriately, including project team, stakeholders, supervisor, IT management, and site/department resources.
9. Tracks, mitigates, and communicates all issues and risks to maintain project schedule, budget, and scope.
10. Conducts and facilitates project meetings with identified resources from both RWJBH and vendor(s).
11. Motivates team to work together in the most efficient manner, mitigating team conflict and communication problems.
12. Communicates difficult or sensitive information tactfully and to the appropriate audience.
13. Maintains decorum and composure in challenging situations and can navigate project resources, including stakeholders and executives, through them.
14. Responsible for interpreting, organizing, executing, coordinating, evaluating, and communicating projects under the guidelines of RWJBH PMO methodology.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.