Project Coordinator (JHB)

at  BET Software

WE WANT YOU:

Are you skilled at steering projects to success and meeting tight deadlines? BET Software is on the lookout for a proactive Project Coordinator to join our Johannesburg team. In this crucial role within our Project Management Office, you’ll work closely with team members and clients to craft timelines, create schedules, and ensure timely goal achievement. Additionally, you’ll coordinate and attend meetings and help develop effective project strategies with the Project Team. If this sounds like the perfect fit for you, apply now.

Facilitates Project Coordination by:

• Building and maintaining strong business relations with existing and prospective internal customers to interpret all individual requirements.
• Reviewing changes in legal and procedural requirements affecting the business or projects.
• Validating product deliverables with various departmental team members to understand the business requirements and facilitating handover to the development team.
• Analysing processes, information and business systems to make recommendations for improvement of processes and systems.
• Coordinating, arranging and managing daily/weekly and monthly meetings with management and business stakeholders as required.
• Taking responsibility for project status reporting as defined in a Communication Plan or as required by the Business Unit.
• Taking responsibility for proactively tracking the end-to-end project schedule and reporting variances for resolution.
• Taking responsibility for setting up of the Project Management Plan – including plans for Scope, Communication, Risk and Issues, Dependencies, Decisions, Cost and Stakeholder Management, and managing mitigation strategies.
• Assisting the Team Lead in reviewing team backlogs and re-prioritising with stakeholders.
• Identifying and scheduling project deliverables, milestones, and required tasks.
• Adhering to best project management practices and methodologies such as Professional Management Institute standards or similar.
• Managing of internal business processes or systems/application development projects.
• Ensuring appropriate procedures and processes are followed.
• Participating in design control activities as well as monitoring, evaluating and ensuring the completion of tasks and projects.

Ensures Effective Reporting by:

• Reporting on project success criteria results, metrics, test and deployment management activities.
• Determining the frequency and content of status reports from the project and program team.
• Providing status reporting regarding project milestones, deliverable, dependencies, risks and issues, communicating across leadership.
• Defining success criteria and disseminating them to the involved parties throughout project and program life cycle.

Ensures Effective Communication by:

• Communicating any project risk and issues including timing, budget, resources, scope, etc. to IT management.
• Communicating with various departmental team members to understand the business requirements.
• Engaging stakeholders (dev/test leaders/product owner) and agreeing on the communication strategy.
• Setting up and participating in project initiation workshops.