Project Coordinator (Production)

at  DK Global

WHO WE ARE:

DK Global is the country’s premiere litigation visuals firm. We create 3D animated visual presentations for attorneys to use in demand packages, mediations, and trials. Through the creative process, we are the silent partner in putting broken lives and shattered dreams back together — one frame at a time.

WHO WE’RE LOOKING FOR:

We are looking for a Project Coordinator to play an integral role in keeping the flow of production projects. By helping to eliminate roadblocks and assisting the Project Managers with follow-up and follow-through, the Project Coordinator provides the necessary support and helps to ensure that each project is delivered on time, within budget, and with the stellar quality for which DK Global is known.

REQUIREMENTS AND QUALIFICATIONS:

• Ability to swiftly respond to a large number of demanding situations and switch gears quickly.
• Ability to prioritize and multi-task in a fast-paced environment with minimal supervision.
• Exceptional verbal and written communication skills to effectively interact with all levels of management, staff, clients, and departments.
• Outstanding interpersonal and organizational skills and attention to detail
• Excellent computer skills including proficiency with Microsoft Office.
• Understanding Waterfall and Agile project management frameworks is a huge plus.

• Download and convert medical imagery upon instruction from Project Managers.
• Follow up with clients on requested case materials and medical imagery (via phone and email).
• Upload additional imagery into Dropbox that the Client/Expert sends throughout the project.
• Follow the procedure around mailing back case materials and/or medical imagery when requested by clients.
• Liaise with project team members to ensure tasks are completed on time and according to specifications.
• Create and email RFQs and ICA’s for contract work on projects.
• Participate in weekly forecasting meetings.
• Update the forecast daily (when requested by the PMs).
• Attend and participate in daily production huddles (take notes when necessary).
• Add phone call and/or meeting notes into the Comm Log when PM is not able to do so.
• Schedule pre-kickoff, kickoff, and milestone meetings for each project.
• Schedule meetings with clients and/or Visual Consultants when directed by Project Managers.
• Take meeting notes and upload to the project management platform.
• Review projects for milestone meetings and notify the Project Managers.
• Update project stages in the project management platform (Preview, draft, and final).
• Update project budget hours for Change Orders and High Ranges into the project management platform.
• Create purchase requests for project assets.
• Time tracking for POs on projects.
• Add client/stakeholder feedback from meetings and emails to the project management platform.
• Check storyboards and drafts for accuracy and quality against project scope and creative standards.
• Check all spelling, grammar, and render quality on storyboards and drafts.
• Check storyboards and drafts against client’s requested changes and internal changes.
• Follow up with experts for meetings and/or approvals (via phone and email).
• Follow up with clients for approvals and/or deadline changes (via phone and email).
• Assist Project Managers with sending out PBRs when a project is ready to be invoiced.
• Review projects’ close out procedures are being followed on all projects.
• Review and communicate production reports and time-tracking errors to the Senior Project Manager daily.
• Assist the Senior Project Manager in any other tasks as necessary.
• Additional duties and responsibilities as assigned.