Project Coordinator

at  PROK Conveyor Components

ABOUT US

As a global leader, PROK has a long international history of building conveyor components for a diverse range of companies, including some of the world’s largest mining companies and engineering firms. We understand the heart of our success lies in the passion, dedication and expertise in our people. We foster a culture that empowers individuals to thrive, innovate and learn. As an employer that goes beyond the ordinary, we are proud to be a part of NEPEAN, employing over 1800 employees across 20+ countries.

OUR OPPORTUNITY

PROK is seeking an experienced Project Coordinator to support ongoing projects working closely with all the internal and external stakeholders. This position is a full-time permanent opportunity based in Bayswater, WA.

Working within a team of experienced professionals, your duties and daily responsibilities will include but are not limited to the following:

• Build awareness and understanding of the project delivery chain
• Maintaining milestone tracking sheets for monthly invoicing and forecasting
• Ensure invoices are compliant with the contract requirements.
• Direct involvement in progress meetings with client. At times, run progress meetings.
• Contribute to internal discussions and meetings about projects, risks, and improvement opportunities.
• Support non-conformance reporting through toolbox and ensuring NCRs are originated, reviewed, actioned, and closed out.
• Maintain tracking database providing data about contracts including variations, milestones, claims, people, shipping events, manufacturing and purchasing progress and day-to-day notes
• Update forecast costs and milestone invoicing for the assigned projects in Pronto at each month-end.
• Maintain and develop monthly project reports
• Own the dispatch documentation, inspection, and release events for projects assigned.
• Optimise dispatch events in-line with freight budget.

To be considered for this opportunity, the right person will have:

• Min 3 years’ project management / coordination experience in a similar role
• Must be computer literate. Microsoft office suite (Moderate level)
• Must have technical report writing skills
• Ability to work well either alone or as part of a team.
• Exceptional communication and interpersonal skills
• Strong customer service
• Be or become proficient in Pronto modules, including Projects, Manufacturing, AR, Inventory and Sales Orders. Other ERP system experience is also desirable
• The ability to strategically evaluate and solve complex problems
• Strong attention to detail

• Build awareness and understanding of the project delivery chain
• Maintaining milestone tracking sheets for monthly invoicing and forecasting
• Ensure invoices are compliant with the contract requirements.
• Direct involvement in progress meetings with client. At times, run progress meetings.
• Contribute to internal discussions and meetings about projects, risks, and improvement opportunities.
• Support non-conformance reporting through toolbox and ensuring NCRs are originated, reviewed, actioned, and closed out.
• Maintain tracking database providing data about contracts including variations, milestones, claims, people, shipping events, manufacturing and purchasing progress and day-to-day notes
• Update forecast costs and milestone invoicing for the assigned projects in Pronto at each month-end.
• Maintain and develop monthly project reports
• Own the dispatch documentation, inspection, and release events for projects assigned.
• Optimise dispatch events in-line with freight budget