Project Coordinator

at  Prospiant

About Our Company - Prospiant, the agriculture technology business portfolio of Gibraltar Industries, Inc. (NASDAQ: ROCK), and the leading U.S.-based provider of turnkey controlled environment agriculture (CEA) solutions for growing fruits, vegetables, hemp, and cannabis. The company has expertise in custom-designed, manufactured and installed greenhouses for research, education, and retail garden centers. Prospiant embodies long-term stability with the unmatched financial strength and end-to-end expertise of our heritage brands; gained during more than 150 years of combined business success.

We are trusted AgTech experts partnering to grow a prosperous and sustainable world. Our success in the produce, commercial, and cannabis markets couldn’t be possible without our employees’ commitment to our core values - Make It Better, Make It Right, Make It Together, and Make An Impact.

• Make It Better - Challenges our way of thinking every day to exceed the needs of our customers and improve our business and workplace. Raises the bar and sets new standards.
• Make It Right - Cares about doing the right thing for fellow employees, customers, and our communities. Holds high standards of ethics and safety and includes others. Does not look the other way when something is amiss.
• Make It Together - Works collaboratively with others, across the organization, and with our customers. Fosters a culture that is inclusive of different perspectives and experiences.
• Make An Impact - Approaches work and life with an intent to drive change and make a difference for our customers, investors, and community.

Gibraltar is a leading manufacturer and supplier of products and services for North American AgTech, renewable energy, residential, and infrastructure markets. By building solutions that make life better for people and the planet, Gibraltar advances the art and science of engineering, science and technology to shape the future of comfortable living, sustainable power, and productive growing.
Guided by an inclusive, values-driven culture that celebrates and rewards different perspectives, we work together to create lasting positive impact on everyone our business touches. To learn more about what makes us #GibraltarProud, visit our website: www.gibraltar1.com

POSITION SUMMARY:

The Project & Sales Support Coordinator provides general administrative support to a group of professionals. Serves as the first point of contact, representing Prospiant with vendors, clients, visitors, and callers. This position assists executives in staff capacity by coordinating office services, meeting preparation, records control, and special management studies.

POSITION QUALIFICATIONS:

• High School Diploma/GED
• 1+ years administrative experience
• Able to sit for up to 8 hours a day
• Able to look at a computer for up to 8 hours a day

• Enter orders and maintain Epicor system.
• Work with outside vendor partners on project related rentals or direct shipments.
• Take information for PM provided quotes and put into material list
• Create and enter material Purchase Orders
• Create Receipts of delivered Purchase Orders
• Put into production/cut direct purchase orders and send
• Receive confirmations and update Epicor on due dates
• Enter subcontractor payments as well as verifying accuracy prior to submitting to accounting.
• Request invoice from AR and charge credit card (or hold order for payment)
• Track materials and communicate delivery time tables to customers and send confirmations to crews.
• Follow up on past due shipments of direct items
• Assist with monthly financials
• Invoice customers for completed work
• Maintain and update customer project management system.
• Assist Project Managers and subcontractors with related job issues
• Manage and execute GC contracts and payment schedules
• Answer customer, subcontractor, and team member phone calls
• Approve and receive invoices and direct purchase orders including: 3rd party material, rental, freight invoices.
• Request order to be closed once all costs are in