Project Coordinator

at  Veolia

Company Description
The Veolia group’s ambition is to be the benchmark company in ecological transformation. With nearly 230,000 employees worldwide, the group designs and implements innovative, useful and concrete solutions for water, waste and energy management. Through its three complementary businesses, Veolia contributes to developing access to resources, preserving available resources and renewing them. By 2021, the Veolia group will have supplied 79 million people with drinking water and 61 million with wastewater, produced nearly 48 million megawatt hours and recovered 48 million metric tons of waste. Veolia Environnement (Paris Euronext: VIE) will achieve consolidated sales of 28.508 billion euros in 2021.
Job Description

The Project Coordinator is responsible for coordinating all technical and operational activities on assigned projects.

• Technical activities include planning, scheduling, and conducting assigned engineering work and monitoring work of Veolia tradesmen and external contractors for compliance to applicable codes, accepted engineering practices, and company standards.
• Operational activities includes liaising with production management with regards to equipment availability including scheduled downtime, organizing the staff & plant operators, ensuring labor & materials are available for activities
• Administrative activities include assessing and maintaining stocks (ex. chemicals), organizing contractors and/or material for operations or maintenance activities; producing reports.

KNOWLEDGE, SKILLS AND EXPERIENCE:

• Formal Education Required:
• Project Management Diploma, Technical Certification or Engineering Degree, Mechanical discipline preferred
• Preference for Peng, EIT or PMP designation
• Diploma in related field coupled with Trade Journeyman Certification will also be considered in combination with demonstrated experience, aptitude, and specific skills training.
• Applicable Experience Required:
• Minimum of three (3) years progressive experience in a related plant engineering and/or project manager role within an industrial process operation.
• Knowledge, Skills and Abilities:
• Working knowledge of applicable codes and Plant systems such as high and low voltage electrical distribution, instrumentation and controls, motors and drives, hydraulics, pneumatics, industrial and process ventilation, HVAC, buildings and structures, material handling systems and material separation equipment
• Working knowledge of applicable engineering issues including power consumption, corrosion/wear/fatigue analysis, Metallurgy, remediation and loss mitigation strategies, life cycle analysis and costing wear, etc
• Strong customer service attitude and commitment to providing exceptional customer service and quality results
• Excellent interpersonal and conflict management skills to facilitate working effectively with wide range and number of people, including peers and manager, employees, and other departments, divisions, and management within all levels of the organization
• Strong leadership and communication (both verbal and written) skills to facilitate and promote open discussions, and to effect pro-active management on a daily basis.
• Effective time management, decision-making, and planning and organizing skills.
• Attentiveness to details and ability to manage a diverse workload within a fast-paced environment with changing multiple priorities and frequent interruptions
• Ability to work collaboratively as part of a team as well as independently with minimal supervision
• Proven organizational and creative-problem solving skills
• Intermediate level computer skills to operate MS Office Suite (especially Outlook, Excel, and Word) and program-specific software.
• Ability to maintain confidentiality in all personnel and sensitive matters
• Ability to complete all conditions of employment including criminal record check, pre-employment medical, current and clean Class 5 driver’s license, and negative alcohol and drug test, and background check.
• Required Certifications/Licenses/Training:
• In-house training on the quality systems, quality regulations, and safe work practices (including WHMIS)
• In-house training on Corporate policies
• Respectful Workplace Training
• Strong Leadership Skills
• Strong Project Management Skills

MAIN RESPONSIBILITIES:

The duties of the Project Coordinator are as follows, but not limited to:

• Understands and promotes the Company’s, the Division’s, and the Plant’s mission statement, values, and strategic goals.
• Proactively promotes through example, a safe work ethic, attitude, and workplace. Monitors workers compliance with all safety policies, standards, and procedures to achieve a safe work environment and safety for all staff, contractors and visitors as well as the Company’s, Client’s and Regulatory Agencies’ safe work objectives and requirements.
• Proactively models and maintains effective working relationships and communications with peers, management, staff of other company departments and client representatives. Models effective conflict resolution skills and effectively resolves any conflicts in a timely manner to achieve positive and healthy working relationships and workplace environment.
• Promotes a quality first work ethic and attitude to provide a product that is manufactured of the highest standard achievable.
• Understands, complies with, and is accountable for adherence to quality standards in all activities.
• Prepares Project engineering schedules and forecasts.
• Plans, schedules, conducts and coordinates the technical, operational and management aspects of projects.
• Coordinates and verifies engineering deliverables are on target. Accountable for the successful completion of all assigned engineering projects.
• Continually monitors and verifies that all assigned personnel/sub contractors are coordinating their activities with other project participants, and that the requirements of the Contract are being satisfied. Resolves any project issues expediently and effectively.
• Maintains extensive regular contact with assigned project Clients to achieve project KPIs. Maintains open communications with all key stakeholders.
• Participates in Client/contractor meetings and resolves any Client/engineering and management project issues expediently and effectively.
• Expected to have sufficient technical knowledge and awareness of details to be able to recognize when technical problems are developing in the various disciplines, and to initiate appropriate corrective actions.
• Prepares weekly and monthly project status reports and change orders.
• Assists in the preparation of engineering project proposals
• Identifies opportunities for equipment and system improvements and proposes supported changes and upgrades to the Maintenance/Project Manager
• Understands root causes of engineering issues, sources engineering expertise and proposes solutions that provide lasting economic benefits
• Leads or directs comprehensive failure analysis and evaluations and provides the engineering component to all projects undertaken at the facility
• Performs contract management including subcontracting, progress and payment authorizations, legal requirements, lien legislation, Occupational Health Act, etc.
• Prepares budgets and monitors costs as well as participates with other Managers in the development of Plant and management budgets
• Ensures the proper, safe and correct use of all equipment, tools and assets by following manufacturer’s manuals, recommendations or other instructions
• Monitors project budget and tracks trends. Takes corrective action as necessary to achieve project completion on budget.
• Reviews and approves project Client invoices.
• Engages in fiscal planning.
• Produce regular reports on operation and maintenance performance as required by the contract
• Maintain an updated record of stock and ensure timely order are placed.
• Organize material and contractors to support operations and maintenance activities
• Help the team with administration as required

Qualifications

The Project Coordinator is responsible for coordinating all technical and operational activities on assigned projects.

• Technical activities include planning, scheduling, and conducting assigned engineering work and monitoring work of Veolia tradesmen and external contractors for compliance to applicable codes, accepted engineering practices, and company standards.
• Operational activities includes liaising with production management with regards to equipment availability including scheduled downtime, organizing the staff & plant operators, ensuring labor & materials are available for activities
• Administrative activities include assessing and maintaining stocks (ex. chemicals), organizing contractors and/or material for operations or maintenance activities; producing reports