Project Executive

at  SSW LOGISTICS PTE LTD

JOB SUMMARY

The Project Executive will support the Project Manager and team members in organizing and executing various projects. This role involves multi-tasking including administrative support, SOPS development, communication, and documentation management. The ideal candidate is adaptable, detail-oriented, organized, and has excellent communication skills.

REQUIREMENTS

• Minimum Diploma Holder or Degree holder in the related field.
• Min 1-2 years Proven experience as a Project Executive/Assistant in a similar administrative role.
• Positive mindset, team player and high desire for learning.
• Results-oriented self-starter, analytical and innovative.
• Adaptable to a fast-paced work environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multi-tasking skills.
• Strong written and verbal communication abilities.
• Ability to work both independently and collaboratively in a team environment.
• Experience with project management software and tools is a plus.
• High level of accuracy and attention to detail.
• Ability to work effectively as a team player and independently.
• Strong problem-solving skills and the ability to think critically and resourcefully.

a. Administrative Support

• Assist in the preparation of project reports, presentations, and other relevant documentation as required.
• Ensure documentation in SharePoint is updated and disseminated in a timely organized manner
• Schedule meetings, prepare agendas, and take meeting minutes.
• Coordinate project activities and ensure all relevant information is up to date.

b. Communication

• Serve as a point of contact for project teams and all internal and external stakeholders.
• Communicate project updates and progress reports to the team.
• Manage correspondence via emails, phone calls and face-to-face meetings

c. Documentation & Record Keeping

• Maintain comprehensive project documentation, plans, and reports.
• Organize and archive project documents and materials.
• Update project management databases and tracking tools.

d. Project Coordination

• Assist in monitoring project schedules and deadlines.
• Help manage project budgets and track expenses.
• Coordinate and support on-site and off-site project activities and events.

e. Problem Solving

• Identify potential issues or risks and escalate them to the Project Manager.
• Assist in developing and implementing solutions to address project challenges

f. Financials

• Assist with budget tracking and expense reporting.
• Ensure that financial records are maintained in an organized manner.

g. General Support

• Conduct research as required for project development.
• Provide general administrative support to project managers and teams.
• Assist in problem-solving and troubleshooting project issues.

h. Other Assignments

• From time to time, any other tasks not listed above are deemed essential for the Company’s smooth operation.