Project Finance Administrator

at  Ledcor

Location: Etobicoke, ON, Canada
Date Posted: Jan 17, 2025
Job ID: R22706
Job Status: Full-Time
Description
As the Project Administrator you are responsible for the accurate and timely processing of accounts payable and accounts receivable. You will perform a range of tasks related to subcontractor management and time capture. Working under moderate supervision, the Project Administrator solves routine problems within defined procedures, providing support to various project teams.
This position will be site based in Caledon, ON. Join our Finance Operations team, apply today!

Essential Responsibilities:

• Processes accounts payable (AP) and subcontractor invoices by ensuring invoice packages meet approval requirements; investigates vendor inquiries; distributes cheques and reconciles monthly statements
• Reviews Purchase Orders for accuracy and completeness prior to commitment
• Processes client invoices, applies cash receipts, and assists Project Accountants with collections on past-due accounts
• Prepares aging Accounts Receivables and facilities follow ups
• Coordinates the collection of compliance documentation (such as statutory declarations, WCB clearance letters, certificates of insurance) required from subcontractors for release of payment
• Supports accurate time capture by resolving missing or incomplete timesheets and correcting coding errors
• Processes labour billing entries, job cost adjustments, and prepares journal entries
• Performs reconciliations for both AP and AR to ensure project financials are accurate and up to date

Qualifications:

• 1-3 years’ experience working in a similar role
• Proficiency in MS Office, with intermediate Excel skills for dealing with high volumes of data
• Ability to multi-task, set priorities and meet deadlines with exceptional attention to detail
• Basic understanding of project contract and commercial terms
• Commitment to continuous improvement and excellent customer service
• Strong verbal and written communication skills
• Proactive, self-motivated, problem solver and results oriented

Working Conditions:

• This is a site-based position with expectation of working in office 3-4 days per week with 1 day working from home

Additional Information
The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.
Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.
Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.
Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.
Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.
2 International Blvd #200, Toronto, O

• Processes accounts payable (AP) and subcontractor invoices by ensuring invoice packages meet approval requirements; investigates vendor inquiries; distributes cheques and reconciles monthly statements
• Reviews Purchase Orders for accuracy and completeness prior to commitment
• Processes client invoices, applies cash receipts, and assists Project Accountants with collections on past-due accounts
• Prepares aging Accounts Receivables and facilities follow ups
• Coordinates the collection of compliance documentation (such as statutory declarations, WCB clearance letters, certificates of insurance) required from subcontractors for release of payment
• Supports accurate time capture by resolving missing or incomplete timesheets and correcting coding errors
• Processes labour billing entries, job cost adjustments, and prepares journal entries
• Performs reconciliations for both AP and AR to ensure project financials are accurate and up to dat