Project Information Specialist

at  AECOM

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Job Description
AECOM is searching for a Project Information Specialist for a temporary full-time position based in our Burnaby, BC office. This is a contract position expecting to last 1 year.

The responsibilities of this position include, but are not limited to:

• Interface with the document control group to create and manage a SharePoint document system for vendor to use in submitting documents
• Maintain document management system together with all contract documentation.
• Oversee the execution and quality of the Handbook of Procedures document.
• Implement training for the Handbook of Procedures, ideally a train the trainer program.
• Forecast labor costs by staff and workload, with input from project management team.
• Periodic visits at the project office to interface with procurement leads
• Report on vendor status of vendor procurement packages including submittal status, FAT status, and delivery status.
• Tracking of shop drawing/submittal review completion by the engineering team.
• Coordination for required for vendor site visits for installation verification, training, start-up and commissioning as outlined in the supply agreements.
• Change management and coordination with project controls on capital cost and engineering cost changes

Qualifications

MINIMUM REQUIREMENTS:

• Bachelor’s degree + 6 yrs of relevant experience or Diploma/Certificate + 8 years of relevant experience or demonstrated equivalency of experience and/or education
• Knowledge and experience with procurement and delivery of capital projects.

PREFERRED QUALIFICATIONS:

• Demonstrated excellent communication skills both verbally and written
• Demonstrated ability to work and communicate with people in variety of positions and organizations
• Proven ability to deal with multiple competing priorities.
• Ability to work with remote and geographically distributed team
• Ability to identify and track key performance metrics.

• Interface with the document control group to create and manage a SharePoint document system for vendor to use in submitting documents
• Maintain document management system together with all contract documentation.
• Oversee the execution and quality of the Handbook of Procedures document.
• Implement training for the Handbook of Procedures, ideally a train the trainer program.
• Forecast labor costs by staff and workload, with input from project management team.
• Periodic visits at the project office to interface with procurement leads
• Report on vendor status of vendor procurement packages including submittal status, FAT status, and delivery status.
• Tracking of shop drawing/submittal review completion by the engineering team.
• Coordination for required for vendor site visits for installation verification, training, start-up and commissioning as outlined in the supply agreements.
• Change management and coordination with project controls on capital cost and engineering cost change