Project Information Specialist

at  AECOM

Burnaby, BC, Canada -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate25 Dec, 2024Not Specified02 Oct, 20248 year(s) or abovePerformance Metrics,Communication Skills,Procurement,Capital ProjectsNoNo
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Description:

WORK WITH US. CHANGE THE WORLD.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We’re one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is searching for a Project Information Specialist for a temporary full-time position based in our Burnaby, BC office. This is a contract position expecting to last 1 year.

The responsibilities of this position include, but are not limited to:

  • Interface with the document control group to create and manage a SharePoint document system for vendor to use in submitting documents
  • Maintain document management system together with all contract documentation.
  • Oversee the execution and quality of the Handbook of Procedures document.
  • Implement training for the Handbook of Procedures, ideally a train the trainer program.
  • Forecast labor costs by staff and workload, with input from project management team.
  • Periodic visits at the project office to interface with procurement leads
  • Report on vendor status of vendor procurement packages including submittal status, FAT status, and delivery status.
  • Tracking of shop drawing/submittal review completion by the engineering team.
  • Coordination for required for vendor site visits for installation verification, training, start-up and commissioning as outlined in the supply agreements.
  • Change management and coordination with project controls on capital cost and engineering cost changes

Qualifications

MINIMUM REQUIREMENTS:

  • Bachelor’s degree + 6 yrs of relevant experience or Diploma/Certificate + 8 years of relevant experience or demonstrated equivalency of experience and/or education
  • Knowledge and experience with procurement and delivery of capital projects.

PREFERRED QUALIFICATIONS:

  • Demonstrated excellent communication skills both verbally and written
  • Demonstrated ability to work and communicate with people in variety of positions and organizations
  • Proven ability to deal with multiple competing priorities.
  • Ability to work with remote and geographically distributed team
  • Ability to identify and track key performance metrics.

Responsibilities:

  • Interface with the document control group to create and manage a SharePoint document system for vendor to use in submitting documents
  • Maintain document management system together with all contract documentation.
  • Oversee the execution and quality of the Handbook of Procedures document.
  • Implement training for the Handbook of Procedures, ideally a train the trainer program.
  • Forecast labor costs by staff and workload, with input from project management team.
  • Periodic visits at the project office to interface with procurement leads
  • Report on vendor status of vendor procurement packages including submittal status, FAT status, and delivery status.
  • Tracking of shop drawing/submittal review completion by the engineering team.
  • Coordination for required for vendor site visits for installation verification, training, start-up and commissioning as outlined in the supply agreements.
  • Change management and coordination with project controls on capital cost and engineering cost change


REQUIREMENT SUMMARY

Min:8.0Max:13.0 year(s)

Information Technology/IT

Site Engineering / Project Management

Information Technology

Trade Certificate

Bachelor's degree + 6 yrs of relevant experience or diploma/certificate + 8 years of relevant experience or demonstrated equivalency of experience and/or education

Proficient

1

Burnaby, BC, Canada