Project Manager

at  Barnet Enfield Haringey Mental Health NHS Trust

• Responsibility for the management and delivery a portfolio of projects or programmes in theDigital workspace throughout the project lifecycle ensuring delivery against stated outcomes- Work with business colleagues to ensure all activity is delivered as an integrated piece ofchange covering people, process, data and technology supporting the business case.- Lead the co-ordination across all other parts of IMT in successfully delivering new projects/programmes and digital initiatives for the Trust - Lead in the development of improved IMT project management disciplines through workingwith third party providers and key stakeholders. Actively adhere to the project deliveryframework covering lifecycle management, documentation, prioritisation, governance etc. thatcan flex appropriate to the degree of business change- Build effective relationships with key suppliers establishing confidence and respect in often contentious pressurised situations - Actively manage the relevant IMT capital budget associated with the assignedprojects/programmes with a focus on control and maximising value for money Communication- Articulate and present business cases in a manner that senior business decision makersunderstand the rationale for investment along with the planned benefits and outcomes- Build relationships throughout the Trust in order to maintain a conscious awareness ofperceived digital delivery capability- Meet regularly with key project sponsors and stakeholders to ensure that the project needsand expectations are understood and being met. Put in place appropriate governancestructures to ensure alignment and engagement of all impacted organisational areas- Develop relationships with stakeholders that allow appropriate challenge and support toensure scope is appropriately controlled and that Digital and business colleagues fulfil theirrespective roles- Communicate complex technical issues, with potential significant financial, timeframe orviability risks, to non-technical staff at all levels in a manner that enables understanding andconsensus- Through the delivery of projects / programmes build productive relationships with 3rd partyproviders with a focus on delivery, quality and value for money.
  Work in close co-operationwith the procurement and finance teams- Ability to make decisions on complex issues using their expert knowledge- Lead the co-ordination across the service delivery, technical services and informationmanagement functions of IMT, in supporting the delivery of each project- Overall apply political sensitivity, organisational skills and governance processes to ensureproject/programme success Patient/Customer Care (if applicable) (both direct and indirect)- Very minimal contact with patients during site visits.People (HR) Management- Lead by example by demonstrating appropriate management conduct and professionalbehavior at all times.- Set the highest standards of customer service and develop a team that displays suchstandards at all times.- Manage project team as and when necessary. Information Management Participate as a key member of the IMT Change Advisory Board in the event of proposedchanges.- Support in driving compliance regarding the accuracy of recording changes to software,software licenses and hardware across the technologies so that configuration managementrecords can be maintained.- Provide regular advice and guidance to the Deputy CIO and Chief Information andPerformance Officer (executive) in all matters relating to projects.- Maintain the risk register for all risks arising as part of a project which impacts informationgovernance.Policy Development- Responsible for the policy changes as part of a new project delivery, by feeding directly intorelevant policy amendments to reflect the changes introduced by new systems, solutions andstandards- Achieve agreed objectives and is given freedom to do this in own way of working, developbroad professional and organization policies without reference to manager- Keep abreast of up and coming technology standards and compliance regulations and assessimpact on the Trusts operations and as a result advice any relevant policy changes- Adhere to all Trust financial policies including the proper creation and approval of relevantsupplier purchase orders and invoices Service Development- Assume the lead role in designated digital projects/programmes in directly delivering thestated benefits against the parameters of time, quality, scope and costs. Where appropriate,support or challenge sponsor/stakeholder colleagues in relation to scope versus anticipatedbenefits- Undertake detailed planning, as appropriate, covering all the phases of the project lifecyclefrom analysis to post live support. Maintain control of agreed project resources and costs- Produce and maintain accurate project plans, ensuring key milestones, dependencies andcritical path are identified- Ensure appropriate project governance is in place for the duration of the project, and ensurerisks, issues, assumptions and dependencies are known and understood by the project boardand other leaders and stakeholders.- Produce audits/surveys related to the project- Produce regular highlight, exception and progress reports as required.- Co-ordinate appropriate training on new functionality to enable users to realise benefits at theearliest opportunity and minimise disruption- Work in unison with colleagues on all wider project related activity that involves new systems,solutions and upgrades- Provide significant contribution to the design of business continuity policies and proceduresas part of new projects- Work in close collaboration with the Deputy CIO, Head of Non Clinical Risk and othercolleagues in ensuring robust plans exist as part of disaster recovery and continuity planning- Manage any assigned IT capital project/programme budgets, up to £1m in value and maintainan accurate and transparent financial record and forecast.
  Ensure all project relatedpersonnel remain vigilant of the financial implications in relation to delays and scope creepversus benefits- Provide transparency at all times to project boards, including sponsors and stakeholders, ofthe overall status of projects with particular focus on risks and issues and mitigating actionsResource Management- Contribute to the on-going improvement of the Digital Project Delivery Framework for thedeployment of digital technologies. As a consequence, improve the prioritisation, projectresource allocation, delivery and subsequent benefits realisation of project activity.- Comply with the agreed prioritization process that delivers greatest value against availableresources.- Ensure all suppliers providing project resources adopt a continuous improvement mantra indelivery of digital services. Maintain the customer at the centre of any activity.Systems and Equipment- Demonstrable competence in using Windows based software such as MS Office365 includingTeams.- Demonstrable experience in using project management methodologies such as Agile, Prince2and tools such as MS Project.Effort, Mental and Environment- Requires concentration frequently when working on project related activities such as businesscases, project planning, financial reports, which will have an effect on the overall delivery ofthe project- Repetitive tasks to be carried out frequently such as coordination efforts with users who areremote and on-site- Time driven projects will require constant management of project related activities, 3rd partyengagements and negotiations, direct interaction with users with technology related issuesand escalations This job description is a reflection of the current requirements of the post and may be subjectto review and amendment in light of any future changes and/or developments. Any suchreview will be carried out in conjunction with the post holder and relevant line management.The post holder may be asked to carry out any other duties as may reasonably be expected of themat any time commensurate with their grade and will be expected to work out of any of the Trustpremises across the geographical areas covered

Please refer the Job description for details