Project Manager

at  East Kent Hospitals University NHS Foundation Trust

Main Tasks, Duties and ResponsibilitiesThe project manager takes day to day responsibility for supporting the project delivery at each stage from inception to post project evaluation. The prime responsibility is to ensure that the project(s) deliver the required outcomes to the required quality within the constraints of time and cost. Leadership: Provide clear support to assigned projects, be a positive role model and actively promote the Trusts vision, strategic aims and values. Develop close working relationships with project leads and teams, clinical teams and corporate departments to determine the resources required to develop and ensure successful delivery.
To work closely with the continuous improvement team to support the drive towards a culture of continuous improvement across the Trust. Project Management: To work with the project lead to ensure that all projects are properly scoped and quantified before being shared. Ensure that no project is initiated without sign off via QIA process. To facilitate the smooth running and delivery of the project.
Provide relevant data analysis and benchmarking to assist with setting appropriate targets and KPIs etc. To provide constructive challenge to the project owner and team through effective performance management using KPIs, Project milestones and performance data. Assist project leads in writing project plans where absolutely necessary work directly with the lead to co-author a project plan. Responsible for the provision of all project management documentation including.
Responsible for supporting the Programme Manager in planning and organising complex improvement programmes. Develop and support implementation of a broad range of cost improvement programmes. Risk Management: To work with the project lead to ensure that all projects are properly scoped and quantified before being shared. Ensure there is comprehensive preparation and management of the project plan for all elements of the project(s), clearly identifying the critical path and signed off by the project owner.
Ensure there is comprehensive preparation and management of a stakeholder engagement plan designed to facilitate the smooth and timely delivery of the project and that this is signed off by the project owner. Monitor the performance the allocated efficiency programmes against agreed objectives and project milestones, prompt appropriate corrective action to ensure that the delivery timeline is met. Ensure that all risks associated with project(s) are clearly identified, logged and managed to ensure successful delivery of the Programme. To adhere to and fully maintain agreed Programme Office document management systems.
Financial Management: Report against the financial plan for the Project and ensure that appropriate mitigating action is taken. To work alongside the relevant Finance manager(s) to quantify the project financial benefits potential and monitor and report on delivery against the signed off PID. Propose and agree project specific KPIs that will be closely monitored to ensure that delivery of the scheme is on track. Human Resource Management: Ensure that any workforce implications are identified and managed during the life of the project(s).
Co-ordinate work of assigned team members and undertake a mentor role to junior members of the individual project team members Ensure that all project team members have a sound understanding of the PMO processes i.e. PIDs, QIA, Tracker, risk management and escalation triggers etc. and provide training where necessary. As above ensure that all project leads are competent at writing comprehensive project plans and ensure support and training is provided, where required, in support of this objective.
Take responsibility for your own continuous professional development, fully participate in appropriate training activities and encourage and support the development and training of team members. Ensure the project owner completes an evaluation of the postholder on completion of each individual project. Innovation and Quality: Investigate and use best practice from within the NHS to inform assigned projects. Communication and Stakeholder Management To develop a communications strategy for assigned projects and ensure there is clear project communications over the life of the project(s), both internally and externally.
To liaise with managers at all levels including Executive Directors particularly where there is a requirement for escalation to maintain project momentum. Fully engage with all stakeholders throughout the project(s) ensuring clear acceptance of individual participant responsibilities and buy-in and sign off at each stage. Develop good relationships with all stakeholders, external advisors and contractors. Working with key members of the wider individual Project Teams to ensure project details and outcomes are fully communicated internally and externally

Please refer the Job description for details