Project Manager Facilities

at  Niagara Region

ABOUT US

Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.
At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.
We welcome all applicants! For more information about diversity, equity, and inclusion at Niagara Region, Diversity, Equity and Inclusion - Niagara Region, Ontario or email related questions to diversity@niagararegion.ca. To send input on reducing barriers in the current hiring process, please email myhr@niagararegion.ca
For the Region’s full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.

DON’T HAVE EVERY QUALIFICATION?

You may be hesitant to apply if you do not have every qualification listed in the posting. While specific qualifications are important for certain roles, we invite individuals from diverse backgrounds and varying levels of experience and education to apply. Our recruiters will evaluate your suitability for the role.
Please note that for unionized roles, we must follow collective agreement requirements. However, we encourage all interested candidates to submit their applications. We believe success in a role can extend beyond meeting every single requirement.

JOB SUMMARY

Reporting to the Associate Director Facilities Projects, Assets and Energy Management, the Project Manager, Facilities is responsible for administering and managing all aspects of facilities capital projects for the Facilities division from initiation to completion, including capital replacements and upgrades, building retrofits and expansions. This position is also accountable for asset management planning, project evaluation, overseeing and providing input into design, servicing, construction, and operation.

EDUCATION

• Bachelor’s degree or College diploma in a related field such as Architecture, Engineering, Project Management, or Construction Technology.

KNOWLEDGE

• Minimum 5 years of experience demonstrating in depth project management skills in facilities construction with solid working knowledge of construction methods, materials & processes, asset management, and building systems (e.g. structural systems, HVAC including building automation systems, electrical, architectural, energy efficiency).
• Current membership in good standing with the Ontario Association of Architects (OAA), Professional Engineers Ontario (PEO), Association of Architectural Technologists of Ontario (AATO), Association of Certified Engineering Technicians and Technologists (OACETT) or equivalent.
• Project Management Professional (PMP) Designation is preferred.
• LEED AP is preferred.

PROJECT MANAGEMENT OF FACILITIES CONSTRUCTION, RENOVATION, REHABILITATION, AND LIFECYCLE RENEWAL PROJECTS FROM INITIATION TO COMPLETION WITH RESPONSIBILITY FOR ALL ASPECTS OF PROJECT DEVELOPMENT INCLUDING ENSURING THAT PROJECTS ARE COMPLETED IN A TIMELY MANNER, WITHIN THE APPROVED BUDGET, AND TO THE QUALITY STANDARDS SET BY THE REGION. INITIATES PROJECTS, DETERMINES PROJECT SCOPE AND GOALS, IDENTIFIES PROJECT STAKEHOLDERS AND MEETS WITH THEM TO DETERMINE PROJECT REQUIREMENTS, DEVELOPS PROJECT CHARTERS (40% OF TIME)

• Develops, tracks and updates total project budgets, estimates material and resource costs and controls changes to ensure projects are completed within their approved budgets.
• Develops the master project schedule and monitors and updates throughout the duration of the project to ensure timely project completion.
• Identifies project risks, develops a risk management strategy and controls project risks.
• Ensures projects satisfy required needs by identifying relevant quality standards and ensuring a system of quality control and monitoring is established and utilized to ensure successful project delivery.
• Manages the change management process in coordination with clients, contractors, consultants and other project stakeholders.
• Coordinates the activities of stakeholders, consultants and contractors from inception through to project completion.
• Provides direction and supervision to in-house technical support staff on design and construction projects associated with all Regional facilities.
• Provides input into design criteria and contract specifications ensuring the Region’s requirements and objectives are incorporated into designs, including Accessibility Standards and energy management and sustainability practices.
• Responds to emergencies, complaints, and requests for service, taking appropriate action.
• Prepares applications and permits associated with new facilities and construction projects including, but not limited to building permits, demolition permits, hydro inspections, and Ministry of Labour approvals.
• Ensure projects are closed out effectively including commissioning, deficiency inspections and resolution, turn-over of as-constructed drawings, tagging of new assets, and other finalized records and documentation of lessons learned.
• Assists in the development of new standards and policies pertaining to Niagara Region’s Facilities management & Construction division.
• Remains current with new technology and associated techniques on the design, development, and construction of facilities and buildings.
• Other duties as assigned.

SPECIAL REQUIREMENTS

• In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a Canadian Police Clearance
• Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.
• May be required to support emergency operations under the incident management structure, at the direction of the Emergency Operations Centre Director
• Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values.

MANAGES THE ACTIVITIES AND PERFORMANCE OF STAFF AND PROJECT CONSULTANTS, PROVIDING WORK DIRECTION, ASSIGNING TASKS/PROJECTS, DETERMINING METHODS AND PROCEDURES TO BE USED, RESOLVING PROBLEMS, AND ENSURING RESULTS ARE ACHIEVED (25% OF TIME).

• Develops project charter and identifies and incorporates stakeholder interests in developing project scope.
• Communicates and presents project-related information at Regional councils, and with the Regional department stakeholders.
• Communicates with the public and local businesses as required.
• Solicits project comments from project team at multiple formal and informal project milestones throughout the design and construction phases.
• Resolves conflicts encountered on projects, involving consultants, external agency or government representatives, contractors, internal engineering, operations and maintenance staff, the general public, and other stakeholders, etc.
• Leads communications to project team and stakeholders for after-hours (planned and emergency) work, complaints and requests for service, taking appropriate action and investigating insurance claims for damages on construction projects and report findings.
• Sets objectives for project team that align with divisional/department goals and objectives.
• Monitors performance of third party services and completes consultant/contractor performance reviews and appraisals.
• Attends review meetings with Region’s legal counsel to provide background information on litigations, attending discovery and other legal hearings, resulting from construction projects as required.
• Directs staff, third party consultants, and contractors to complete assignments on schedule and within budget.

DEVELOPS, MANAGES, AND ADMINISTERS, CAPITAL BUDGETS AND 10 YEAR FORECAST ENSURING SUPPORT OF COUNCIL’S OBJECTIVES, FINANCIAL TRANSPARENCY AND ACCOUNTABILITY, MONITORING BUDGET ADHERENCE, IDENTIFYING AND EXPLAINING VARIANCES, TIMELY BILLING AND COMPLETENESS OF FUNDING AND FINANCIAL REPORTING IS EFFECTIVELY MANAGED IN COMPLIANCE WITH CORPORATE FINANCIAL AND CAPITAL ASSET ACCOUNTING POLICIES AND BEST PRACTICES IN ASSET MANAGEMENT PLANNING (15% OF TIME)

• Authorize, and administer the acquisition of goods and services for the projects and direct reports in accordance with the procurement policy and procedures