Project Manager (Grant Writer)

at  City of Deltona

PROJECT MANAGER (SPECIAL PROJECTS)

Issue Date: 8/7/2024
Closing Date: Open Until Filled
Eligibility: Internal & External
Location: City Manager Office / City Hall Municipal Complex
Anticipated Hiring Range:
Yearly: $63,086.40 - $94,640
Hourly: $30.33 - $45.50

GENERAL DESCRIPTION

The purpose of this job/class within the City Manager office is to lead and/or assist in the planning, organizing and execution of special projects. This includes project oversight related various facility, construction and capital improvement projects, as well as special events/activities. Will closely engage and coordinate with various internal and cross-departmental stakeholders, external partners.

MATHEMATICAL REQUIREMENTS:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.
Uses basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas, and volumes.

COMMUNICATIONS REQUIREMENTS:

Communications involves the ability to read, write, and speak.
Writes and speaks formally and informally to groups of co-workers, staff in other organizational agencies, the general public, and people in other organizations and presents training; composes original reports, training, and other written materials, using proper language, punctuation, grammar, and style.

JUDGMENT REQUIREMENTS:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.
Decision-making is a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.

KNOWLEDGE, SKILLS AND ABILITIES:

Excellent time management, project management, and organization skills.
Exceptional written and verbal communication skills.
Ability to manage multiple projects and meet deadlines.
Ability to work independently and balance multiple projects and deadlines.
Ability to understand and follow complex oral and written instructions.
Ability to effectively communicate, both orally and in writing, including presentations.
Ability to establish and maintain excellent working relationships with co-workers and outside organizations.
Ability to receive and consider feedback from colleagues.
Ability to perform in-depth research and prepare reports.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Requires a Bachelor’s Degree in Business or closely related field. Ideal candidate will have 5+ years of professional experience managing complex projects with multiple stakeholders in construction, capital improvement, events, planning within city, county, or state government. Proven track record of managing, leading and delivering successful projects on time and on budget. Strong organizational, communication and multi-tasking skills are required.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

The City of Deltona, FL is an Equal Opportunity Employer. ADA requires the City of Deltona, FL to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees

ESSENTIAL FUNCTIONS:

Develops, plans and executes the advancement of projects from inception to completion.
Provides project management and tracking functions for all City Manager Special Projects. Manages projects during the planning, design, and/or construction phases to ensure that the projects are proceeding on time, on budget, and in compliance with contractual terms.
Meets with department staff, consultants, and other stakeholders to determine project scope of work and requirements to meet and conform to City standards.
Planning and prioritizing work, negotiating contracts, change orders or amendments, reviewing the work of the consultants, and tracking the progress of construction work.
Work with all stakeholders to ensure that proper permits are in place, and that work is performed in compliance with permitted requirements and contractual terms.
Performs project management and coordination activities on specific projects as assigned.
Reviews project activities and progress and evaluates adherence to contract requirements, plans, and specifications. Coordinates with engineers, contractors, and City staff.
Prepares cost estimates and project schedules and assists in bidding processes and contract management. Reviews pay applications for accuracy and recommendation of payment for the projects.
Participates in pre-bid and pre-construction/planning meetings, schedules and attends progress meetings, and maintains project files.
Prepares and maintains project records, reports, spreadsheets, presentations and dashboards for department leadership, city executive staff and city meetings. Note: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.