Project Mobilisation Partner

at  Beazley Management Limited

SKILLS & ABILITIES

• Balancing competing needs
• Time Management
• Coaching and educating
• Analysis
• Objective setting
• Data Assimilation
• Feedback
• Business acumen

KNOWLEDGE & EXPERIENCE

• Applications and tools (Office systems, MS Teams, PPM Tools (ideally Planview Adaptive Work), JIRA, Confluence
• Portfolio prioritisation, project pipelines/backlog processes
• Corporate language and communication
• Business operating models, metrics (OKRs, KPIs etc)
• Change delivery methods (MSP, Prince2, SDLC, Scrum, SAFe)
• Programme, Project and Portfolio (P3M) and PMO theories and practice, including maturity models
• Typical financial processes (budgeting, forecasting, actuals, alignment with Financial cycles)
• Service Management (e.g. ITIL)

• Support, coach and educate the stakeholders / delivery teams in the consistent application of a business case frameworks, processes, procedures and tools (Value Realisation Framework).
• Support the preparation of rationale and robust justification to determine whether investment in a project or programme is (and remains) aligned to Beazley’s strategic goals and change appetite.
• Facilitate the review and challenge of business cases and delivery plans, providing feedback through relevant governance forums (e.g. Change Portfolio Group & Change Committee)
• Creates materials for Change Governance forums (Change Portfolio Group & Change Committee), circulates in advance, driving forward relevant actions
• Documents Change Governance Process, maintains Terms of Reference
• Highlights learnings to feed into the improvement of the Change Governance model and related frameworks (VRF, CMF etc)
• Supports Portfolio level budgeting and cost control in context of the Change Funding Model
• Facilitates the end phase stage gate review as key part of Change Management Framework (e.g. Demand, Investigate, Manage, Transfer, Realise)
• Increase visibility of the Change Portfolio within Beazley, input into various communications and updates.
• Drive the development of the annual and quarterly portfolio planning capability, supporting stakeholders to identify their change demand and create the pipeline
• Considers synergies and common needs across the portfolio (e.g. SME capacity/resourcing, Dependencies, support from other change services e.g. Procurement etc)
• Drives the development of the Capacity Management capability, supporting stakeholders to consider their capacity for change, highlighting conflicts between change and business-as-usual, and maintaining view of supply vs. demand in PPM tool.
• Supports the capture (and changes to) internal SME resources within the portfolio assessing the impact and facilitating pragmatic solutions.
• Supports onboarding of teams onto PPM tool (Planview), advocates use as source of truth for change.