Project Outreach Assistant

at  Dream Legacy Foundation

About Us:
Our dedicated team is proud to provide education, career, and housing opportunities, and
promote the culture of Black Canadians from coast to coast to coast. We consistently strive to harness the innovation and talent found in Black communities.
In 2016, the Dream Legacy Foundation was established with the goal of empowering and
provide opportunities for Black Canadians to build wealth for future generations. We’ve seen the transformation and positive change we have brought to the lives of more than 10,000 people over the years.
With our dedicated team and valued collaborators, we have worked tirelessly to address the
employment, entrepreneurship, homeownership, and research challenges faced by Black
Canadians. Our programs and initiatives have opened doors, broken down barriers and provided individuals with opportunities to flourish and construct a better future.
As a non-profit that seeks to create economic impact in the Black community, Dream continues to look for opportunities to help the Black community establish, grow, and achieve empowerment by enhancing its suite of resources, programs, and services.
Dream Legacy Foundation seeks a Project Outreach Assistant to support its activities. This is a unique opportunity to create impact and make a difference!
Job Title:
Project Outreach Assistant
Main Purpose of the Job:
The Project Outreach Assistant will work directly with the management team. You are a bright, ambitious, extroverted individual who can help us take our outreach efforts to the next level! To be successful in this role, you should have experience coordinating and executing support functions, strong networking abilities, the ability to host workshops online or in person and be naturally service-oriented. You also have expert capabilities with Microsoft Teams, SharePoint Drive, Excel, Canva, Monday, Adobe, Salesforce and Mailchimp are required. Previous experience working with Black or other marginalized communities is a bonus!
A General Program Outreach Assistant is typically responsible for supporting outreach efforts related to specific programs or initiatives within an organization. Their role is to help increase awareness, engagement, and participation in the programs through various communication channels. The specific duties can vary depending on the nature of the programs and the organization.
Reports to:
Senior management
Direct Reports:
Partnerships and Outreach Manager

Duties and Responsibilities:

• Assist in creating and disseminating program-related communications, including emails, newsletters, and social media posts.
• Support the planning and executing events or activities related to the programs, including workshops, seminars, webinars, or community outreach events.
• Collaborate with the marketing or communication team to create promotional materials, brochures, flyers, and other collateral to effectively convey information about the programs.
• Maintain databases of contacts, participants, or stakeholders related to the programs for outreach purposes.
• Assist in following up with participants, stakeholders, or interested parties to answer inquiries, gather feedback, and encourage continued engagement.
• Manage and update social media accounts related to the programs, sharing relevant content, and engaging with the online community.
• Conduct research to identify potential partners, collaborators, or opportunities for program outreach.
• Metrics and Reporting:
• Track and analyze outreach efforts, providing regular reports on the effectiveness of different strategies and suggesting improvements.
• Collaborate with internal teams, external partners, and relevant stakeholders to ensure a coordinated and effective outreach strategy.
• Gather feedback from program participants and stakeholders to assess the impact of programs and identify areas for improvement.
• Provide support and training to individuals or groups involved in outreach efforts, such as volunteers or community partners.
• Handle administrative tasks such as scheduling meetings, managing calendars, and organizing documents related to program outreach.
• Represent the organization and its programs at community events, meetings, or conferences to enhance visibility and build relationships.
• Stay adaptable and responsive to changing needs and circumstances, adjusting outreach strategies as necessary.

Qualifications:

• A bachelor’s degree in communications, marketing, public relations, business, or a related field.
• Prior experience in program outreach, marketing, or a related role is preferred.
• Experience in event coordination and management is a plus.
• Excellent written and verbal communication skills.
• Ability to craft compelling messages for various communication channels.
• Strong organizational and multitasking abilities, particularly in coordinating events and managing databases.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) for document creation and data management.
• Familiarity with Customer Relationship Management (CRM) software for maintaining contact databases.
• Experience with social media platforms and social media management tools for effective online outreach.
• Basic graphic design skills or familiarity with graphic design tools for creating promotional materials.
• Knowledge of email marketing platforms for creating and distributing program-related communications.
• Familiarity with web conferencing tools for virtual events and webinars.
• Ability to conduct thorough research to identify potential partners, collaborators, and relevant industry trends.
• Basic analytical skills to interpret metrics and data related to outreach efforts.
• Strong interpersonal skills to collaborate with internal teams, external partners, and stakeholders
• Ability to adapt to changing priorities and effectively manage tasks in a dynamic environment.
• A genuine interest in community engagement and promoting programs to diverse audiences.
• Ability to work collaboratively within a team and contribute to a positive and inclusive work environment.
• Represent the organization in a professional manner during community events and interactions.

Working Conditions:

• This is a part-time role, with some weeks being busier than others based on deliverables. Maximum 25 hours per week
• 3-month renewable contract position
• You will work collaboratively with the Dream Legacy Foundation team and other stakeholders
• When not travelling or attending an event, you will work from the office

Job Type: Part-time
Pay: $22.00-$25.00 per hour
Expected hours: 25 per week

Flexible language requirement:

• English not required

Schedule:

• Monday to Friday

Education:

• Bachelor’s Degree (preferred)

Work Location: Hybrid remote in Mississauga, ON L4V 1N

• Assist in creating and disseminating program-related communications, including emails, newsletters, and social media posts.
• Support the planning and executing events or activities related to the programs, including workshops, seminars, webinars, or community outreach events.
• Collaborate with the marketing or communication team to create promotional materials, brochures, flyers, and other collateral to effectively convey information about the programs.
• Maintain databases of contacts, participants, or stakeholders related to the programs for outreach purposes.
• Assist in following up with participants, stakeholders, or interested parties to answer inquiries, gather feedback, and encourage continued engagement.
• Manage and update social media accounts related to the programs, sharing relevant content, and engaging with the online community.
• Conduct research to identify potential partners, collaborators, or opportunities for program outreach.
• Metrics and Reporting:
• Track and analyze outreach efforts, providing regular reports on the effectiveness of different strategies and suggesting improvements.
• Collaborate with internal teams, external partners, and relevant stakeholders to ensure a coordinated and effective outreach strategy.
• Gather feedback from program participants and stakeholders to assess the impact of programs and identify areas for improvement.
• Provide support and training to individuals or groups involved in outreach efforts, such as volunteers or community partners.
• Handle administrative tasks such as scheduling meetings, managing calendars, and organizing documents related to program outreach.
• Represent the organization and its programs at community events, meetings, or conferences to enhance visibility and build relationships.
• Stay adaptable and responsive to changing needs and circumstances, adjusting outreach strategies as necessary