Project Portfolio Manager I

at  University of Central Florida

Facilities and Business Operations:
Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.
Please visit us at:
https://fs.ucf.edu/
or Facebook and Instagram: UCF Facilities
The Opportunity:
Planning, Design and Construction at the University of Central Florida (UCF) is seeking a highly skilled Project Portfolio Manager I to join our dynamic team. This position plays a pivotal role in overseeing and managing the performance, coordination, and successful completion of diverse project portfolios ranging from deferred maintenance to multi-million-dollar capital construction projects.

Responsibilities:

• Oversee both capital and minor projects within the assigned portfolio.
• Manage workload assignments and provide oversight to the Project Portfolio Team during the design and construction process.
• Establish job standards, coach team members, and conduct effective evaluations of direct reports.
• Ensure proactive management of projects with a focus on high-quality service, on-time delivery, and adherence to budget.
• Act as the primary point of contact for all campus clients regarding design and construction needs.
• Provide mentorship and guidance as either a certified Project Management Professional (PMP) or Florida Certified General Contractor to Project Managers.
• Manage and coordinate all project aspects, including contractors, architects, engineers, and consultants, ensuring compliance with Project Management Manual guidelines.
• Support campus sustainability initiatives related to new construction and renovation projects.
• Provide direction and assistance to resolve design or implementation issues with contractors, architects, and engineers.
• Monitor project compliance with contract documents, building codes, safety regulations, and other standards.

Minimum Qualifications:
Bachelor’s or Master’s degree and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
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Preferred Qualifications:

• General Contractors License or Project Management Professional (PMP) certification or willingness to obtain within the first year of employment.
• 5 years of experience in project management, with significant exposure to capital construction projects.
• 2 years in a supervisory or management role with proven experience leading and developing a team.
• Strong leadership, communication, and organizational skills with the ability to manage multiple projects concurrently while maintaining high standards of quality and adherence to timelines.
• Proven ability to independently manage large-scale construction and renovation programs valued in the multi-million-dollar range.
• Extensive professional experience in project planning, cost estimation, contract administration, and technical oversight of construction projects, including management of significant programs.
• Demonstrated familiarity with permitting processes, code compliance requirements, and regulatory standards at local, state, and federal levels.
• Proficiency in technical writing to author contracts, specifications, reports, and office policies, adhering to university or divisional guidelines.
• Ability to maintain confidentiality concerning construction processes and bid information related to university infrastructure.
• Demonstrated ability to collaboratively problem solve and maintain composure during challenging interactions with a readiness to respond promptly to emergencies within the construction environment.
• Capacity to make informed technical and managerial decisions independently or provide well-founded recommendations.
• Excellent interpersonal and organizational skills, essential for fostering productive working relationships and ensuring project success.
• Strong aptitude for giving and following both verbal and written instructions, with a proactive approach to problem anticipation and resolution.
• Effective communication skills in engaging with architects, engineers, contractors, university stakeholders, and external authorities daily.
• Proficient understanding of complex technical contract language and its application in project management contexts.

Special Instructions to the Applicants:
Position requires either a Project Management Professional (PMP) certification from the Project Management Institute (PMI) or licensure as a Florida Certified General Contractor. If the applicant does not have either certification, they must attain PMP certification from PMI or a Certified General Contractor’s license from the State of Florida within 12-months of hire.
Position requires a valid Class E driver’s license. This position may involve driving to various locations on and off campus to conduct University business.
If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.
Classification Title: Manager, Facilities Planning
Are you ready to unleash YOUR potential?
As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• Flexible work environment
• And more…For more benefits information, view the UCF Employee Benefits Guide

click here
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Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

• Oversee both capital and minor projects within the assigned portfolio.
• Manage workload assignments and provide oversight to the Project Portfolio Team during the design and construction process.
• Establish job standards, coach team members, and conduct effective evaluations of direct reports.
• Ensure proactive management of projects with a focus on high-quality service, on-time delivery, and adherence to budget.
• Act as the primary point of contact for all campus clients regarding design and construction needs.
• Provide mentorship and guidance as either a certified Project Management Professional (PMP) or Florida Certified General Contractor to Project Managers.
• Manage and coordinate all project aspects, including contractors, architects, engineers, and consultants, ensuring compliance with Project Management Manual guidelines.
• Support campus sustainability initiatives related to new construction and renovation projects.
• Provide direction and assistance to resolve design or implementation issues with contractors, architects, and engineers.
• Monitor project compliance with contract documents, building codes, safety regulations, and other standards