Project Sale Administrator

at  Wilmot Modular Structures Inc

QUALIFICATIONS:

• Bachelor’s degree in Business Management, Business Administration, Project Management, or related field, or equivalent work experience.
• 1-3 years of experience in contract management or project management, with exposure to legal review of contracts, preferably in the construction or modular industry.
• Strong understanding of contractual language, including terms and conditions, and the ability to review documents from a legal perspective.
• Excellent time management skills with a strong sense of urgency to meet deadlines and handle multiple priorities efficiently.
• Meticulous attention to detail, especially in reviewing and managing contracts, invoices, and project documentation.
• Proficient in Salesforce or other Customer Relationship Management (CRM) software.
• Familiarity with Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong communication skills to interact with internal teams, customers, and stakeholders via email, phone, and in person.
• Highly organized, detail-oriented, and capable of managing multiple tasks and projects simultaneously.
• Experience in reading, interpreting, and analyzing contracts from a legal and business standpoint.
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• Review and analyze sales contracts from construction companies to ensure compliance with company policies, risk mitigation, and alignment with legal and contractual requirements.
• Assist in the preparation and review of internal contract documents to ensure they meet legal standards and company protocols.
• Collaborate with internal legal teams and senior management when necessary to address contract discrepancies or complex terms.
• Assist the Sales department in creating comprehensive sales packets, including agreements, specifications, and other relevant documents.
• Maintain project records and update Salesforce by converting quotes to orders, converting orders to contracts, and creating purchase orders for factories.
• Enter all cost information into Salesforce product line items and ensure accurate tracking.
• Manage project folders and maintain clear documentation, including collecting offline dates and serial numbers from factories.
• Coordinate with outside insurance agencies to acquire site-specific insurance documents.
• Support Project Management by gathering quotes from subcontractors, issuing purchase orders, and processing change orders.
• Oversee billing procedures and follow up on payments after the scope of work has been completed.
• Maintain working relationships with the Sales Director, Project Management, Dispatch, and Billing teams to ensure smooth workflow.
• Document meeting minutes during project update meetings and manage project timelines.
• Meet deadlines and prioritize tasks effectively to ensure prompt resolution of contract and project issues.
• Achieve set departmental Key Performance Indicators (KPIs) and maintain compliance with company policies and core values.
• Effectively utilize Salesforce to manage contract amendments, document outreach efforts, and track project status.
• Provide backup support for the Senior Contract Administrator when necessary.