Project Scheduler

at  Toronto Transit Commission

JOB INFORMATION

Requisition ID: 9781
Number of Vacancies: 1
Department: Project Management Office (20000008) - Project Controls – Construction (30000567)
Salary Information: $91,618.80 - $114,532.60
Pay Scale Group: 9SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Saturday & Sunday Shift: Day
Posted On: July 23, 2024
Last Day to Apply: August 5, 2024
Reports to: Senior Planner - Scheduler
The Toronto Transit Commission (TTC) is North America’s third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC’s vision is to be a transit system that makes Toronto proud. The TTC’s recruitment efforts are directly aligned to its mission of providing “a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.”

WHAT SKILLS YOU BRING

Apply analytical skills
Use office technology, software and applications
Manage projects
Plan and organize activities / projects to meet section and organizational goals
Demonstrate appropriate and effective interpersonal communications through various media
Demonstrate specialized expertise and knowledge in the assigned field

WHAT QUALIFICATIONS DO YOU BRING?

• Completion of a post-secondary college diploma or university degree in a related technical or business discipline (e.g. civil, electrical or mechanical engineering, project management), and progressive experience in planning and scheduling and/or project management; or a combination of education, training and experience deemed to be equivalent.
• Experience with all aspects of the Master Project Schedule (Engineering, Procurement, Construction and Commissioning Schedules) in addition to cost control and project controls in a construction environment.
• Experience working on large projects as well as multiple complex projects simultaneously
• Demonstrated experience in preparing design & construction schedules in the early stages of the projects.
• Demonstrated experience in different delivery models other than Design-Bid-Build (Design-Build, Progressive Design-Build, Construction Manager at Risk etc.)
• Demonstrated experience with time impact analysis, what-if scenarios, and recovery schedules
• Certified Planning and Scheduling Professional (PSP) with the Association for the Advancement of Cost Engineering (AACE), Certified Scheduling Technician (CST) with the Association for the Advancement of Cost Engineering (AACE) or PMI Scheduling Professional (PMI-SP).would be an asset.
• Formal training/certification in project management is considered a definite asset.
• Sound knowledge of scheduling and planning principles, methods, procedures, and gate processes; good understanding of integration between project functions.
• Sound knowledge and practical experience related to scheduling through the end-to-end project lifecycle, from project initiation, planning, executing, controlling, monitoring to closing.
• Sound understanding of basic engineering and construction methodologies; ability to read construction drawings and specifications.
• Understanding of both project owner and project execution requirements.
• Ability to be recognized and serve as a subject matter expert to project management team to provide technical guidance and recommendations.
• Well-developed organizational, analytical, and problem solving skills to manage large amounts of data.
• Ability to review and evaluate recommendations proposed by others, exercising independent judgment to ensure consistency with business goals.
• Effective interpersonal, communication (verbal and written), and influencing skills; demonstrated ability to maintain effective and collaborative work relationships with stakeholders.
• Strong time management; ability to prioritize and balance competing demands in a deadline driven environment.
• Proficient in software applications relevant to the work, including Primavera 6 and Microsoft Office including Word, Excel (pivot table, v-lookup, charts), PowerPoint, Access, SharePoint, and Project.
• Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employee.

Reporting to the Senior Planner Scheduler, and under the general direction of the Project Controls Lead (in a matrix reporting structure) as a Project Scheduler you will be assigned to a project management team and will be responsible for providing project management support by establishing, monitoring and updating multiple project schedules, through the planning, design, procurement, construction and testing/commissioning phases. As the incumbent, you must exercise problem solving and analytical abilities in order to effectively manage and interpret scheduling and cost information from a variety of sources, and to help elevate the project group knowledge and awareness on best practices on project management information system usage.
You will be participating in the implementation, as well as the ongoing business improvement of the project management system for ECE projects; collaborating with the Senior Planner and Scheduler to ensure the integration of PMO tools and systems, as related to planning and scheduling; implementing scheduling aspects of a coordinated project control system by using a defined Work Breakdown Structure and Organization Breakdown Structure in the ECE scheduling and cost control systems; baselining program and project plans to identify, develop, and implement benchmarking data, for the measurement and analysis of variances and root causes; developing and maintaining the Master Project Schedule; planning, coordinating, and monitoring scheduling activities (both performance to date and planned schedule activities).
You will be attending design and construction review meetings and contributing to the design and construction process, including timing, sequencing and staging of construct; attending the planning workshops with different stakeholders in order to develop different levels of design and construction schedules in the early stage of the projects; attending internal and external integration and interface meetings in order to manage the projects effectively; performing critical path/what-if/variance analysis and earned value management; reporting schedule variances and recommending corrective action.
You will also be supporting the preparation of Group and Department reports; providing input to project controls plans (schedule management section) and providing input to program controls plans if required under the leadership of Senior Planner & Scheduler, Project Controls Lead or Manager – Project Controls; providing input to project controls sections of the dashboards and executive reports; communicating with project management team and other staff, to ensure adherence to planning and scheduling policies, procedures, and guidelines; providing the Time Impact Analysis services for assigned projects; implementing changes to project schedules through effective change management; supporting linkage between schedule and cost to facilitate budgeting for assigned projects.
In addition to the above, you will support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies and perform other duties as assigned.