Project Supervisor

at  McGill University

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Position Summary:
Reporting to the Director, Consortium on Analytics for Data-Driven Decision-Making (CAnD3) the incumbent will be responsible for ensuring the smooth administrative functioning of the unit.

Primary Responsibilities:

• Supervises administrative processes such as grants and award payments, postdoc appointments, expense reports, making purchases through MMP and preparing financial briefing notes.
• Maintains various databases throughout the duration of the project in order to report accurately to both the CAnD3 funders.
• Assists Director with preparation of grant submissions and responsible for ensuring compliance with university and funding agency guidelines.
• Administer the creation of annual reports, providing accurate data annually to be shared with the CAnD3 network.
• Delegate for signing authority for CAnD3 Director.
• Administer in the preparation and coordination of report writing, governance committees, and to use data for future grant applications.
• Creates job postings for new staff as the need arises, conducting interviews, selecting appropriate candidates and conduct the training of new staff.
• First point of contact for inquiries about CAnD3.
• Supervises tasks and hours of casual employees on the communications team through Workday.
• Supervises the CAnD3 communications team, ensuring they continue to follow the communications strategy and that the appropriate tasks are being completed
• Conducts information sessions to staff regarding upcoming events and administrative processes.
• Directs the content to be created for newsletters and promotions of events that are to be distributed to the CAnD3 network on our website and social media platforms.
• Develops social media strategies and ensures the maintenance of social media platforms.
• Independently liaise with partners government personnel, external stakeholders for administration of shared projects.
• Keeps up to date with relevant initiatives, conferences and events that can contribute to supporting the CAnD3 strategic planning and goals.
• Evaluates the feedback received from workshops and in-person events to ensure the continual improvement and evolution of the CAnD3 program.
• Tracks and oversees accounts and expenditures on CAnD3 accounts and prepares month-end budget reports to ensure CAnD3 is meeting SSHRC requirements and staying within the project budget.
• Monitors budget progress to be regularly reported to the Director and governance committees.
• Supervises the planning, coordination and travel arrangements of international workshops in collaboration with our international partners.
• Supervises the scheduling of partner meetings as well as modules for the training program, both virtually and in person.
• Oversees the logistics of office and meeting space; supports use of technology (Zoom, room A/V, etc.) as needed, ensuring all team members have their roles clearly assigned.

Other Qualifying Skills and/or Abilities:

• A university degree in a field conferring formal training in project management, communications, or a field related to the social or health sciences (e.g. sociology, demography, economics, epidemiology, health services, public policy, business analytics);
• Strong ability to communicate in English, both spoken and written, is required.
• Excellent planning, facilitation, and project coordination skills;
• Excellent problem-solving and analytical reasoning skills;
• Excellent organizational, administrative, interpersonal, and communication skills;
• Excellent writing skills and the ability to draft internal and external communications;
• Excellent attention to detail;
• Ability to work and make decisions autonomously;
• The ability to build and maintain strong working relationships and collaborate with others to achieve program objectives;
• Judgment and diplomacy;
• Advanced proficiency in the use of Microsoft Office word processing, spreadsheet and presentation software applications as well as collaboration tools such as SharePoint and Teams, WorkDay
• Familiarity working in a university setting
• Previous work experience in the field of administration, specifically working with director level executives;
• Prior experience writing progress reports for key stakeholders including, but not limited to, partners and external funding agencies.

Minimum Education and Experience:
DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 03) $61,070.00 - $71,850.00 - $82,630.00
Job Profile:
MPEX-ADM1A - General Administration - Professional 1 (Excluded)
Hours per Week:
33.75 (Full time)
Supervisor:
Professor
Position End Date (If applicable):
2025-11-29
Deadline to Apply:
2024-11-19
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca.

• Supervises administrative processes such as grants and award payments, postdoc appointments, expense reports, making purchases through MMP and preparing financial briefing notes.
• Maintains various databases throughout the duration of the project in order to report accurately to both the CAnD3 funders.
• Assists Director with preparation of grant submissions and responsible for ensuring compliance with university and funding agency guidelines.
• Administer the creation of annual reports, providing accurate data annually to be shared with the CAnD3 network.
• Delegate for signing authority for CAnD3 Director.
• Administer in the preparation and coordination of report writing, governance committees, and to use data for future grant applications.
• Creates job postings for new staff as the need arises, conducting interviews, selecting appropriate candidates and conduct the training of new staff.
• First point of contact for inquiries about CAnD3.
• Supervises tasks and hours of casual employees on the communications team through Workday.
• Supervises the CAnD3 communications team, ensuring they continue to follow the communications strategy and that the appropriate tasks are being completed
• Conducts information sessions to staff regarding upcoming events and administrative processes.
• Directs the content to be created for newsletters and promotions of events that are to be distributed to the CAnD3 network on our website and social media platforms.
• Develops social media strategies and ensures the maintenance of social media platforms.
• Independently liaise with partners government personnel, external stakeholders for administration of shared projects.
• Keeps up to date with relevant initiatives, conferences and events that can contribute to supporting the CAnD3 strategic planning and goals.
• Evaluates the feedback received from workshops and in-person events to ensure the continual improvement and evolution of the CAnD3 program.
• Tracks and oversees accounts and expenditures on CAnD3 accounts and prepares month-end budget reports to ensure CAnD3 is meeting SSHRC requirements and staying within the project budget.
• Monitors budget progress to be regularly reported to the Director and governance committees.
• Supervises the planning, coordination and travel arrangements of international workshops in collaboration with our international partners.
• Supervises the scheduling of partner meetings as well as modules for the training program, both virtually and in person.
• Oversees the logistics of office and meeting space; supports use of technology (Zoom, room A/V, etc.) as needed, ensuring all team members have their roles clearly assigned