Project Support Coordinator

at  Fortem Solutions Ltd

THE PROJECT

Key Responsibilities: Administrative Support: • Provide comprehensive administrative support to the Project Support Manager and Project team. • Organise and schedule meetings, appointments, and site visits. • Prepare and distribute meeting agendas, minutes, and follow-up action items. • Handle correspondence, emails, and phone calls related to Projects. • Understand the role of a Customer Liaison Officer and provide dashboard metrics and reporting. • Manage and control stationery and office ancillaries on site. • Manage and control data entry into Smart Waste. IT: • First point of contact for site team regarding any I.T issues (SharePoint, Field View, Microsoft Office, Printing etc) Document Control: • Maintain and manage project documentation, including but not limited to contracts, permits, drawings, and reports. • Co-ordinate SHDF/Decarbonisation projects ensuring compliance with the robust document processes and procedures to comply with PAS 2035 requirements • Document control utilising SharePoint across all projects. • Document control utilising Field View across all projects. • Ensure all project documents are accurately filed, accessible, and up to date. • Implement and maintain document control procedures and Processes. • Manage and collate (minimum) 1 number A3 hard copy of all design information and keep up to date. Project Coordination: • Assist in the preparation and monitoring of project schedules and timelines where necessary. • Coordinate with contractors, suppliers, and client to ensure timely delivery of services. • Track project progress and report any issues or delays to the Project Manager/Operations Manager. Compliance and Reporting: • Ensure all SHDF projects comply with relevant regulations and standards. • Prepare and submit required reports to relevant bodies and funding agencies. • Monitor and document project performance. Team Support: • Provide administrative support to the project team. • Assist in onboarding new team members, provide necessary training when additional support is required. •Ensure and maintain a collaborative and positive working environment.

PERSONAL QUALITIES

We are looking for a candidate who is a fantastic communicator, someone who enjoys meeting people, attending different sites and resolving problems pro-actively. At Fortem we look for a balance of skills and experience but just as important to us are your values and behaviours.

ABOUT US

Here at Fortem we are passionate about people, with a real focus and drive around continuous development. We strongly believe that this passion has allowed us the success we have enjoyed in recent years. Above everything else you will be joining a values based business: our values are at the centre of every activity we undertake. Having the right talent, coupled with the right culture and values, ensures that we have a sustained future and a trusted brand in our respective markets.
Job Reference: FOR0357

The Project Support Coordinator will provide comprehensive support to ensure the efficient operation of all projects. This role involves coordinating various administrative tasks, maintaining project documentation, and liaising with Birmingham City Council and various contractors to facilitate the smooth running of projects.