Project Support Officer

at  Manpower

ADMINISTRATIVE SUPPORT SKILLS AND QUALIFICATIONS:

Administrative support workers should be excellent communicators with strong interpersonal and organizational skills and the ability to manage their time efficiently. Requires the following abilities:

• Word processing skills: administrative support involves typing and drafting correspondence, replying to emails on behalf of senior staff members, and producing documents, all of which require strong typing skills.
• Communication skills: this job involves emailing stakeholder, liaising with team members, so excellent communication skills are vital.
• Database management: administrative support employees update spreadsheets and maintain databases, so they need a good understanding of programs like Microsoft Excel.
• Organizational skills: administrative support employees need to be incredibly organized on Microsoft 365, implementing filing systems that are efficient and ensuring that all important documents can be found easily and quickly.
• Time management: administrative support workers manage their time effectively and easily prioritize tasks, all while managing the time of senior staff through calendar and schedule management
• IT Skills: Microsoft 365 in particular, word, excel, power point and Teams.

ABOUT THE ROLE

The Administrative support will help with the day-to-day running of the CI/BOP/Turbine Commercial Team by assisting with clerical and administrative processes.

ADMINISTRATIVE SUPPORT DUTIES AND RESPONSIBILITIES:

This job involves tasks such as organizing meetings and travel arrangements, responding to inquiries, and implementing office procedures and systems.

Admin:

• Assist in weekly reports (Excel and Power point)
• Maintain awareness of Annual Leave of the SI Team
• Contract administration tasks in support of Commercial SMEs as required

Finance:

• Work alongside the Commercial Manager on Budget/ Invoices/ Cost reporting and payment administration

Other General:

• Answer Emails and Phone Calls (occasionally)
• Organize Appointments: A key part of this role is organizing meetings and conferences and managing and coordinating schedules with senior staff members to ensure that there are no clashes with appointments.