Projects Admin

at  Giza Systems EG

JOB DESCRIPTION

• Assist & support to the Project Management team in performing administrative functions.
• Key KPIs include:
• Closure Sheet on time
• On time payments
• AX Revisions on time
• Submit and settle Financial requests on time

• Project closure sheet on time

• Work closely with the project manager to handle all the project‘s logistical and administrative tasks.

• Register on MS Project all plans with achieved tasks and including delays.
• Follow up and Support project team to resolve AX issues related to Projects’ budget.
• Ensure that all project expenditures are captured and properly recorded.
• Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
• Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.).
• Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
• File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports…)
• Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
• Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
• Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
• Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
• Provide a daily report to Head of PM of pending Issues in Projects.

PERSONAL SKILLS

• Excellent organizational skills
• Good communication, interpersonal and negotiation skills.
• Good relationship building and excellent team player.
• Good analytical skills.
• V. Good command of English

TECHNICAL SKILLS

• Word, Excel, Power Point, Visio, AX and MS Project.
• Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
• Update reports and forecast on AX

EDUCATION

BSC of Engineering with a Specialization in Electronics, Communication or Electrical Engineering

Please refer the Job description for details