Property Administrator

at  Oxford Properties

Vaughan, ON L4H 1X9, Canada -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate29 Apr, 2025Not Specified29 Jan, 20255 year(s) or aboveGood communication skillsNoNo
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Description:

Choose a workplace that empowers your impact.
Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Don’t just work anywhere — come build tomorrow together with us.
Know someone at OMERS or Oxford Properties? Great! If you’re referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.
Property Administrator – GTA Industrial
We are seeking a highly motivated and detail-oriented Property Administrator to join our GTA Industrial team. The Property Administrator is responsible for providing lease administration, reconciliation and accounting support to the Senior Property Manager and Property Management Team. The primary focus is accounts receivables, arrears control, lease administration and accounts payables for the GTA. This role will be report to the Manager, Property Administration and will be primarily based out of our industrial park location in Vaughan.

Responsibilities:

AS A MEMBER OF THIS TEAM, YOU WILL BE RESPONSIBLE FOR:

Accounts Receivable
Ensuring all rents under the lease(s) are collected on time, AR reconciliation, and reporting.
Initiate collection procedures regarding past due rent(s) and account balances; place phone calls, prepare the statement of accounts, and draft collection and default letters in accordance with specific terms of the lease(s).
Record daily deposits, including wire transfer payments to the appropriate tenant account by using JD Edwards.
Track and be responsible for collections and refunds of prepaid and security deposits.
Lease Administration
Set up and review new and renewal leases while ensuring compliance with the lease administration policy.
Maintain accurate and updated Tenant files.
Monthly recurring billings within JDE.
Maintain and follow-up Certificate of Insurance from tenants and letters of credit.
Tenant chargebacks including utilities.
Calculate and bill additional lease costs including but not limited to utility invoices and construction (LLW) invoices.
Providing accountants with relevant lease sections related to tenant rents, leasing costs and cost/tax recovery calculations.
Complete pre-bills and year-end adjustments within JDE.
Enter tax appeal refunds to tenants.
Accounts Payable
Verification and coding of all vendor invoices and collating with P.O.’s.
Responsible for mail and distributing accordingly.
Process new vendor requests, cheque requisitions, and wire transfers.
Reporting/Other Responsibilities
Prepare monthly Accounts Receivable report.
Review and provide explanations for monthly audit package reports.
Preparation of monthly and year-end accruals.
Maintain utility and Contractor tracker.
Participate in bi-weekly meetings to discuss outstanding accounts and action plans to settle accounts, outstanding Certificate of Insurance and status of measurabl utility tracking.
Participation is encouraged in all meetings including Capital, Development, Construction, and Financial.
Other duties and/or special projects as assigned.
Building relationships with tenants, contractors, and internal partners.

TO SUCCEED IN THIS ROLE, YOU HAVE:

College Diploma or Certificate in Office Administration or Business/Accounting.
Have a minimum of 3 – 5 years in office administration with experience in accounting and accounts payable.
Experience in property administration/management or real estate environment.
Experience in JDE is an asset and proficient in Microsoft Office Suite.
Detailed with strong organizational skills and the ability to multitask and prioritize day-to-day tasks and projects; must be flexible to react to changing priorities.
Strong analytical, numeracy, and problem-solving skills.
Strong communication and interpersonal skills, and a team player.
Oxford’s purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs


REQUIREMENT SUMMARY

Min:5.0Max:10.0 year(s)

Real Estate/Mortgage

Accounts / Finance / Tax / CS / Audit

Real Estate

Trade Certificate

Maintain and follow-up certificate of insurance from tenants and letters of credit.

Proficient

1

Vaughan, ON L4H 1X9, Canada