Property Administrator

at  RioCan

WHO WE ARE

RioCan is one of Canada’s largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada’s major markets. We pioneered the REIT concept almost 30 years ago and have transformed Canadian real estate.
We are proud to be recognized as one of Canada’s Greenest Employers and a Greater Toronto’s Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.

POSITION OVERVIEW:

This role is based in our Lawrence Allen Centre location. Reporting to the General Manager, this position provides administrative support and helps to ensure smooth day-to-day operations of the property.

QUALIFICATIONS:

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• College Diploma or Certificate in Office Administration;

• Minimum 3 years of previous relevant experience in an administrative role with exposure to Accounts Receivable/Accounts Payable;
• Proven customer service and communication skills;
• Strong computer skills with proficiency in Word, Excel and Outlook;
• Proven organizational skills and ability to meet deadlines;
• Ability to work both independently and as part of a team;
• Experience in Yardi is an asset.

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• Assist the Property Manager in collecting and entering monthly rents and tenant sales in Yardi.

• Reconciling tenant accounts and preparing statements.
• Provide administrative support to the General Manager.
• Maintain and update tenant files, tenant/vendor insurance tracking, utility account tracking.
• Prepare correspondence and distribute tenant letters as necessary.
• Record meeting minutes as required.
• Assist in resolving tenant issues including reviewing and interpreting tenant leases.
• Provide additional assistance in resolving day-to-day issues as required.
• Maintain accounting / invoicing procedures, including processing supplier invoices, entering purchase orders into Yardi and preparing monthly tenant service invoices.
• Assist the Property Manager with preparation and tracking of annual budget and obtaining necessary reports.
• Other duties / projects as required.