Property Administrator

at  SNDL

Job Title
Property Administrator
Job Description
About SNDL
SNDL is the largest private-sector liquor and cannabis retailer in Canada with retail banners that include Ace Liquor, Wine and Beyond, Liquor Depot, Value Buds, and Spiritleaf. SNDL is a licensed cannabis producer and one of the largest vertically integrated cannabis companies in Canada specializing in low-cost biomass sourcing, premium indoor cultivation, product innovation, low-cost manufacturing facilities, and a cannabis brand portfolio that includes Top Leaf, Contraband, Citizen Stash, Sundial Cannabis, Palmetto, Bon Jak, Spiritleaf Selects, Versus Cannabis, Value Buds, Vacay, Grasslands and Superette. SNDL’s investment portfolio seeks to deploy strategic capital through direct and indirect investments and partnerships throughout the global cannabis industry. For more information on SNDL, please go to www.sndl.com.
About the Role
Reporting directly to the Vice President of Real Estate Operations, this position is essential in ensuring the smooth management of rent administration and lease-related processes at SNDL. Your responsibilities will include processing monthly payments, maintaining accurate landlord and subtenant records, and managing lease information within Lucernex. You will collaborate with the Finance and Accounts Payable teams to ensure timely and accurate financial operations. Additionally, you’ll coordinate maintenance requests, oversee repairs, and provide crucial support to the VP and the broader Real Estate team. We are looking for a highly organized and proactive individual committed to contributing to the efficiency and success of our real estate operations.

Role and responsibilities include, but are not limited to:

• General rent administration and monthly payment processing
• Processing new landlord vendors and existing vendor change requests, including verifying backing information through internal controls
• Reviewing Operating Cost Reconciliations, RANs and one-off invoices from landlords, processing as required
• Maintaining the landlord directory, ensuring addresses and contacts are up to date
• Managing Subtenant accounts, including payment collections and general communications
• Operating and maintaining Lucernex to ensure it reflects the most current lease information
• Working closely with Finance team to ensure all IFRS 16 driving and affecting information is accurate, and support them in their review of the same
• Working closely with the Accounts Payable Team to ensure rental payments and mid-month payments are accurate and on time
• Reviewing maintenance request tickets submitted by store managers and contact the appropriate vendor and issue a PO for repair.
• Review all major repairs with VP RE Operations and initiate the approval process.
• Follow the repair process and update tickets as they are moved from Pending to Actioned to Closed.
• Review out of the ordinary repair or maintenance requests with the VP RE Operations to determine if the spend is necessary.
• Respond to weekend or after hours emergencies.
• Providing general support to the VP, Real Estate and other members of the Real Estate team

Experience and Qualifications

• 1 to 2 years’ experience in a related field; industry experience and exposure to the brokerage community and REIT/landlord side of business is considered and asset
• Industry certification and/or college degree is preferred
• General knowledge of the retail industry would also be an asset

Personal Characteristics and Requirements

• A high attention to detail with demonstrated multi-tasking, time management and organizational skills with the ability to work with numerous deadlines
• Strong communication skills, both written and verbal
• Competent, independent worker who can accomplish tasks without direct supervision
• Uphold ethics, confidentiality, and demonstrate a high level of discretion at all times
• Team player who is passionate about supporting the overall success of the business
• Valid driver’s license and reliable transportation
• Must pass a basic security clearance

As a valued member of the SNDL team, you will enjoy:

• Competitive total compensation and incentives
• A top-notch extended benefits package including medical, vision and dental
• An entrepreneurial and innovative environment that fosters growth and continuous learning

We are grateful for the interest in this role from all candidates, however, we will be contacting only those that are selected for next steps in the hiring process.
Our Commitment to Diversity & Inclusion:
SNDL is an equal opportunity employer. We are committed to building a welcoming, inclusive, diverse and safe workplace where all of our team members have equal opportunity to succeed. We know this begins with recruitment. To honor our commitment, SNDL encourages applications from individuals of all backgrounds, sexual orientation, gender identity, ancestry, ages and abilities.
Number of Openings
1
Time Type
Full tim

• General rent administration and monthly payment processing
• Processing new landlord vendors and existing vendor change requests, including verifying backing information through internal controls
• Reviewing Operating Cost Reconciliations, RANs and one-off invoices from landlords, processing as required
• Maintaining the landlord directory, ensuring addresses and contacts are up to date
• Managing Subtenant accounts, including payment collections and general communications
• Operating and maintaining Lucernex to ensure it reflects the most current lease information
• Working closely with Finance team to ensure all IFRS 16 driving and affecting information is accurate, and support them in their review of the same
• Working closely with the Accounts Payable Team to ensure rental payments and mid-month payments are accurate and on time
• Reviewing maintenance request tickets submitted by store managers and contact the appropriate vendor and issue a PO for repair.
• Review all major repairs with VP RE Operations and initiate the approval process.
• Follow the repair process and update tickets as they are moved from Pending to Actioned to Closed.
• Review out of the ordinary repair or maintenance requests with the VP RE Operations to determine if the spend is necessary.
• Respond to weekend or after hours emergencies.
• Providing general support to the VP, Real Estate and other members of the Real Estate tea