Property Administrator

at  Triovest Realty Advisors Inc

Triovest, one of the largest privately-owned Canadian commercial real estate companies, is seeking a Property Administrator in Mississauga. The successful individual will be responsible for supporting and assisting the Property Management Team in the successful day-to-day administration and operations of a mixed-use, suburban portfolio. The successful individual will develop and maintain relationships with clients, tenants, and contractors to ensure building standards are adhered to and service performance is optimal. This role requires superior communication and organizational skills to respond to tenant inquires, and a high-level of professionalism including service excellence.

QUALIFICATIONS & ATTRIBUTES

• A post-secondary degree in Accounting, Finance or Business Administration is preferred.
• A minimum of two (2) years of related Commercial Property Management experience.
• Experience in accounting or finance, preferably in commercial real estate.
• Experience in Yardi Voyager and Yardi Payscan is an asset.
• Advanced skills in Microsoft Office applications.
• Sound understanding of basic accounting concepts and principles.
• Proactive in identifying potential issues and taking preventive measures to mitigate risks.
• Collaborative approach to problem-solving and relationship development, and ability to work effectively with individuals at all levels of the organization.
• Excellent written and verbal communication skills, including the ability to interact effectively with clients, tenants, team members, and service providers.
• A client-centric approach, prioritizing client service and the ability to build and maintain client trust.
• Exceptional organizational skills to manage multiple properties, teams, and projects simultaneously.
• A keen eye for detail, ensuring that operational and financial aspects of the properties are meticulously managed.
• Flexibility to adapt to changing market conditions, tenant needs, and unexpected challenges.
• Passionate about fostering an inclusive and positive organizational culture.
• A dedication to providing exceptional service, every day.

TRIOVEST IS AN EQUAL OPPORTUNITY EMPLOYER

At Triovest, we are committed to building a team and culture that embraces diversity as our strength. As Canada’s top private commercial real estate firm, we strive to create an inclusive workplace where everyone feels valued. Our progressive approach means we’re always looking for fresh perspectives and innovative ideas. We’re committed to doing the right thing and living up to our core value of integrity by always following the law. Our Code of Conduct is designed to ensure legal compliance and to build trust with our clients and stakeholders. If you need accommodations, we are here to help—just let us know.
Join us and be part of a forward-thinking team that’s shaping the future of commercial real estate.

• Develop and maintain an effective line of communication within the Property Management & Operations group and provide administrative support to the team.
• Interact with internal teams, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum.
• Processes preliminary monthly rent roll report and communicate ongoing rental billing changes to tenants.
• Preparation of vacancy notices and arrears reporting.
• Issue year-end final billing as well as tenant charge-back invoices to tenants for miscellaneous charges.
• Deposit rental cheques to appropriate banks, enter cash receipts, direct deposits and record cash receipts to tenant’s accounts in Yardi.
• Assist Manager in rent collection, provide both verbal and written communication with tenants.
• Prepare tenant receivable monthly reports for Sr. Property Manager.
• Process real estate accounts payable invoices including administering invoice holdback where applicable, match invoices to approved purchase orders, respond professionally to various invoice payments inquires by property management staff or external vendors, construction cost tracking etc.
• Administer and reconcile utility billings and applicable, prorated chargebacks to Tenants based on the Terms of the Lease Agreements.
• Assist the Sr. Property Manager in the budget and quarterly reports preparation of operating expenses, receivables and capital expenditure working documents.
• Provide assistance to the Sr. Property Manager by keeping on top of deadlines/commitments and pro-active follow-up.
• Respond to tenant requests and redirect complex issues to the appropriate resources for resolution.