Property and Asset Management Administrator - Braintree

at  Essex County Council

EXPERIENCE:

With excellent IT skills, along with demonstrable experience of using Microsoft Word, Excel and PowerPoint, you will have the ability to work under pressure to meet deadlines.
You will also have great communication and organizational skills and the ability to work both as part of a team and on your own initiative, with a flexible and proactive approach to your work.

ACCOUNTABILITIES:

• To input data from authorised trigger events into the Councils Database and Asset Schedule – to run reports to check data is accurate.
• To update changes in property on the GIS system.
• To monitor rental information as accurate by checking debtors reports, checking payment runs, raising any anomalies with the surveyors and ensuring changes are made.
• Maintain accurate records of rent deposits and support return of funds when authorised.
• To maintain the Asset Management page on the Councils external and internal web site, arranging for authorised data to be input and accurate.
• Responsible for raising purchase orders and checking invoices, liaising with the budget holder to ensure prompt payment is raised, raising credit notes as necessary.
• Managing correspondence including monitoring the property asset management email enquiries, dealing with routine enquiries such as land ownership, and or forwarding correspondence to the relevant officer.
• Overall responsibility for the Service filing system including scanning.
• To support the retrieval of information for the annual asset valuation programme, providing information for finance and audit.
• Retrieve files from the archive, monitor archive records.
• Answer general enquiries whether in person or on the telephone.
• Manage inventory of office supplies, including stationery and equipment to ensure stock maintained and items reordered when necessary
• Arrange appointments and meetings internally and externally, on behalf of other officers.
• Overall responsibility for booking keys in and out of the service and maintain up to date list of keys held by the service.
• Support the Head of Service with administration of PAM Strategic Board attendance, action notes, property records, making appointments and maintaining records.
• Format Council letters and reports to meet agreed templates and standards.

Please refer the Job description for details