PROPERTY CODE TECHNICIAN- INTERNAL & EXTERNAL POSTING

at  City of Jackson

THE CITY OF JACKSON IS COMMITTED TO BECOMING A MORE DIVERSE, EQUITABLE, AND INCLUSIVE ORGANIZATION. WE ARE DEDICATED TO CREATING AN ENVIRONMENT THAT FULLY EMBRACES ALL OUR DIFFERENCES AND SHARED EXPERIENCES.

General Summary: Under the supervision of a higher classified employee, performs a variety of complex and responsible clerical tasks and record keeping activities. The work requires considerable typing skill and judgment. The employee uses computer software to maintain a variety of databases and to produce a high volume of correspondence, documents and reports.

1. Compiles and enters property data using a specialized software program, including property descriptions, inspection and code enforcement information, and property division changes. Research property-related resources (tax records, water billing addresses, voting records, municipal directories, etc.) and updates property ownership records as appropriate. Runs computer reports, checks errors and makes corrections. Updates documents and maps with property data changes.
2. Schedules inspections for building code enforcement and rental inspection staff, in accordance with established procedures. Grants administrative extension for citywide code enforcement actions, in accordance with established guidelines.
3. Maintains a tickler system for deadlines for property activity.
4. Monitors actions related to dangerous buildings and updates affected staff and monthly report to reflect changes. Arranges for buildings to be secured, requests bids for demolition, reviews progress of demolition contractors, and processes payments for demolition services, consistent with established procedures.
5. Attends Building Board meetings, prepares meeting minutes, and updates property records in accordance with Building Board decisions. Assists Chief Building Official in. compiling and assembling agendas and related documents.

6. Coordinates issuance of electrical, mechanical, plumbing and building permits for renovation and construction.

7. Research property ownership for garbage and abandoned vehicle citations, prepares

• applicable notices, monitors developments and arranges for property clean-ups in accordance with department procedures.

1. Maintains computerized records of registered contractors, building permits issued, and revocable licenses. •
2. Registers building, electrical, mechanical and plumbing contractors. Enters related data into database.
3. Researches and responds to questions regarding zoning, signage, fences, building, electrical, mechanical, plumbing, plan review, site plans, etc. as required.
4. Prepares, sorts, processes and files a variety of forms, applications, documents, receipts, and records in accordance with department procedures.
5. Prepares periodic reports from various databases.
6. Transcribes or independently composes routine correspondence, reports, notices and related documents for review and approval.
7. Receives telephone calls and walk-in visitors. Receives complaints and requests for information or services, collects information from applicants and explains department procedures.
8. Performs work of lower classified clerical workers as assigned. May oversee or schedule work of lower classified clerical employees.
   The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. Such statements are descriptive and explanatory, but not restrictive. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. The listing of examples of duties does not preclude the assignment of other tasks of related kind or character or of lesser skills.
   Physical Demands: The physical demands and work environment characteristics described here are representative of’ those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to communicate in person and by telephone, read regular and small print, sit, use limited mobility in an office setting, use manual dexterity to type and enter data, and to read and prepare documents and reports. The typical work environment of this job is a business office setting where the noise level is moderate.
   Eligibility Requirements: High school diploma plus one (1) year of college or specialized training related to secretarial science, office management or a related area and two (2) years secretarial experience, or equivalent combination of job-related education and experience. Able to successfully complete the data entry skills test (min.= 6000 keystrokes per hour) and typing test (60 wpm) with accuracy and proficient in Excel. Knowledge of general office equipment, including computers and related software, with specialized skill in word processing, database management, development of spreadsheets and document formatting. Able to efficiently learn and effectively use new software programs. Able to work independently, assume responsibility without direct supervision and exercise discretion. Able to interact professionally and constructively with members of the public in difficult situations. Able to communicate courteously and effectively with employees, the public and contractors, both orally and writing. Able to develop and promote excellent working relationships and be a strong advocate of exceptional customer service.
   Experience with mapping and property ownership software, such as GIS Mapping and BS&A Equalizer, is desirable. Experience with real estate terminology and descriptions and/or building construction and limited understanding of code enforcement is desirable.
   It is the policy of the city to promote and encourage the recruitment, hiring, training and advancement of all persons and not to discriminate against any employee or applicant for employment because of religion, race, color, national origin, ancestry, age, sex, sexual orientation, gender identity or expression, familial status, marital status, source or level of income, height, weight, religious or political opinion, union affiliation, and physical or mental handicap unrelated to the individual’s ability to perform the duties of a particular job or position.