Property Coordinator

at  KAIZEN

KAIZEN Asset Management Services is a leading property management firm in Dubai, is seeking a dedicated and detail-oriented Property Coordinator to join our team. At Kaizen, we are committed to providing exceptional property management services that focus on quality, sustainability, and customer satisfaction.

JOB SUMMARY:

The Property Coordinator is responsible for providing support to the Property Management Team with regards to Site Condition Management, Stakeholder and Supplier management, Risk & Regulatory Management, Project Revenue & Financial Management, Administration & Reporting and Occupancy & Lease management.

Responsibilities

• Monitor deadlines and provide notices to appropriate parties.
• Handle commercial, residential, and villa contracts.
• Prepare and issue lease agreements immediately upon receiving PM approval/request from tenants.
• Prepare NOCs, presentations, draft letters, memos, and send out emails as requested by the Head of Department or tenants.
• Prepare EJARI for tenants.
• Send renewal notices to tenants 90 days prior to expiry.
• Monitor arrears and follow up with tenants as necessary.
• Prepare and issue lease renewals in accordance with policies and procedures.
• Prepare termination/expiry letters as required.
• Inform the concerned team/department of tenant move-ins and move-outs.
• Prepare legal cases for presentation to the Head of Department or Legal team.
• Coordinate with the Legal Department to stamp new and renewed leases.
• Prepare and issue tax invoices for commercial tenants.
• Arrange meeting schedules for the Commercial Manager with tenants/prospective clients.
• Answer phone calls, call tenants, assist tenants, and request required documents from tenants.

REQUIREMENTS

• High school diploma or equivalent; associate or bachelor’s degree in a related field is a plus.
• Proven experience in administrative or property management roles.
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy in record-keeping.
• Excellent written and verbal communication skills.
• Proficient in using property management software and Microsoft Office Suite.
• Knowledge of local property management regulations and best practices.
• Ability to work both independently and collaboratively as part of a team.
• Customer service-oriented with the ability to handle tenant inquiries and complaints professionally.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

• Monitor deadlines and provide notices to appropriate parties.
• Handle commercial, residential, and villa contracts.
• Prepare and issue lease agreements immediately upon receiving PM approval/request from tenants.
• Prepare NOCs, presentations, draft letters, memos, and send out emails as requested by the Head of Department or tenants.
• Prepare EJARI for tenants.
• Send renewal notices to tenants 90 days prior to expiry.
• Monitor arrears and follow up with tenants as necessary.
• Prepare and issue lease renewals in accordance with policies and procedures.
• Prepare termination/expiry letters as required.
• Inform the concerned team/department of tenant move-ins and move-outs.
• Prepare legal cases for presentation to the Head of Department or Legal team.
• Coordinate with the Legal Department to stamp new and renewed leases.
• Prepare and issue tax invoices for commercial tenants.
• Arrange meeting schedules for the Commercial Manager with tenants/prospective clients.
• Answer phone calls, call tenants, assist tenants, and request required documents from tenants