Property Services Manager

at  Oxford Properties

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The Property Services Manager will oversee capital projects and building improvements for non-technical upgrades to the building in a cost-effective manner consistent with our capital plans and non-capital projects as well as special projects as required. This role also includes responsibility for overseeing and assisting with the execution of all Landlord and Tenant improvement projects in collaboration with the Retail Design and Construction (RDC) team. The ideal candidate will coordinate numerous activities simultaneously, acting in the best interest of the company as a Project/Construction Manager and Tenant Coordinator.
The candidate must be well-versed in all aspects of construction and technical matters, able to estimate and implement capital projects on budget and within targeted deadlines. This position requires a decision-maker who interacts effectively with a diverse range of personalities.
Note: Tenant and landlord construction is primarily the responsibility of the RDC team, who would work closely with the Property Services Manager.

• Work with contractors and operations managers to assist and approve tenders and RFPs for non-capital projects in conjunction with the Senior Operations Manager in accordance with budget/spending limits.
• Oversee capital projects and building improvements for non-technical upgrades to the building in a cost-effective manner consistent with our capital plans.
• Manage contracts and the RFP process as required.
• Conduct monthly and/or quarterly meetings with contractors and vendors for contract management.
• Update Building Condition Assessments (BCA) and the 10-year capital plan in collaboration with the Senior Operations Manager.
• Transfer information and link documents to the excel sheet, using the BCA to populate the 10-year capital planning notes.
• Lead the Operations team for Health and Safety & AODA compliance.
• Audit training and schedule courses.
• Coordinate site assessments for IAQ, Radon, Hazmat, Mold, Odour, Water, lighting, and sound reports.
• Maintain memberships and partnerships with various sustainability organizations.
• Request and maintain diversion targets records in collaboration with the Maintenance Manager.
• Audit current products and processes, investigate and explore alternatives and ensure that Product Procurement forms are completed for any changes for consideration.
• Be available to respond to the site for after-hour emergencies as required.
• Coordinate access to all areas of the building as required for LOD/initial survey into space(s) to prepare drawings.
• Coordinate Access to site (vendors, Enbridge, Toronto hydro, survey groups)