Proposal Coordinator

at  Fast Epp

We are currently hiring a Proposal Coordinator/Specialist for our team at Fast + Epp. In this role, you will work with the leadership group and act as the main point-of-contact for preparing and coordinating proposals across North America. The ideal candidate is a self-starter with the ability to prioritize work in a fast-paced environment. As part of the Marketing & Business Development team, the Proposal Coordinator/Specialist works closely with internal and external stakeholders to compile key project experience, keep our CRM and Project Database updated, and ensure our content library is up-to-date. This role reports directly to the Manager of Marketing and Business Development.
At Fast + Epp, our core purpose is to advance structural design and propel architectural imagination. We strive to manifest this core purpose in the designs we produce, the community we have created in our company culture, and the professional development we provide for our staff and their careers. We’re looking for people who approach problems with a sense of curiosity and are not afraid to ask, “Is there a better way to do this?” We want people who will bring diverse experiences and viewpoints to our team, those who love to collaborate with others and understand they have something to learn from everyone they meet. We’re searching for individuals who are honest, reliable, and good listeners. If you work with us, we want you to stretch your limits while still ensuring you maintain healthy habits, relationships, and other interests. If this sounds like the career path for you, we encourage you to apply!

WHY WORK FOR FAST + EPP?

At Fast + Epp, we strive to be more than a stereotypical engineering company. We are also a collection of musicians, volunteers, amateur athletes, artists, parents and community members. We build our workplace culture through frequent socials, in-house soccer and softball teams, relay triathlon teams, weekly group hiking nights, and informal pub nights, to name a few. Our workdays are flexible and fit with our lives outside of the office. As we continue to grow, we are committed to preserving our “design studio” atmosphere by encouraging our staff to be creative and forward thinking in all that they do.

• Work for an industry leader and contribute to exciting and challenging projects
• We want everyone at Fast + Epp to grow as professionals – whether you’re an engineer, drafter, or part of our administrative team. We are continually looking for ways to mentor you inside our company and to support continued learning outside the office, including courses, conferences, exam preparation, and membership in professional organizations. We realize one size does not fit all. At Fast + Epp, you’re encouraged to envision a professional development plan that fits your role and career goals – we will do our best to support you in reaching the next milestone. We invest in your professional development, with offered tuition support/assistance
• Flexible working hours with the ability to utilize “Flex Time” for additional paid time off
• Remote working environment
• Annual company profitability and discretionary bonuses
• Office closure between Christmas + New Year’s Day
• Positive and collegial team and working atmosphere with fun social events!
• Extended Health & Dental Plan, Health Spending Account, and RRSP Matching
• Transit subsidy

• Responsible for reviewing and interpreting RFQ/RFP/SOQ documents and requests to determine requirements for successful proposal submissions.
• Communication with North American business development team to ensure deadlines are adhered to, and relevant information is tracked in our CRM.
• Coordinate, write, proofread, and format content, ensuring proposal requirements are being adhered to.
• Maintain an up-to-date library of resumes, project profiles, presentations, and proposal materials, while following brand standards.
• Provide support to the BD team through updates to presentations, qualification packages, and other marketing materials as needed.
• Collaborate with the Marketing & Business Development Manager to continually evolve and improve departmental process.