Proposal Coordinator, Major Pursuits

at  AECOM

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Job Description
The Proposal Coordinator is a key part of AECOM ’s regional Major Pursuits Team. They will use their experience and expertise to support the Associate Bid Director or Bid Manager leading the bid, having read and understood the client requirements. This position requires a strong communicator with excellent attention to detail, with the ability to evaluate, monitor and present information and data. Our bid coordinators have solid problem-solving and organisational skills, and take a practical and proactive approach to their work.
The Bid Coordinator works effectively in a challenging and dynamic environment, thriving under deadlines and completing tasks to a high standard.

QUALIFICATIONS

• Excellent verbal and written communication skills along with experience of coordinating multi-disciplinary proposals of a high strategic value
• An eye for detail, not accepting second best and taking personal pride and responsibility for all aspects within your control
• A sound working knowledge of Microsoft Excel, Word and PowerPoint
• A methodical approach to supporting bids and business development activities across our region
• Professional and collaborative, building credibility with colleagues
• Works positively under pressure and delivers quality output to deadlines
• An experienced and efficient multi-tasker
• Open to working co-located working on occasion, where the bid team agree this approach
  Additional Information

• Organise and coordinate key activities at positioning stage, including win strategy workshops
• Work with the MPT bid lead and capture manager to help mobilise the agreed technical, work winning, commercial and marketing resources ahead of procurement
• Ensure the effective use of work winning process and tools, for all bids, to optimise the opportunity of winning
• Develop and coordinate key ongoing PQQ and tender activities, for example governance schedule, bid programme, online collaboration space, bid folders, progress tracker, actions, TQs etc.
• Review PQQs, RFPs and other related documents and coordinate the development of winning responses
• Source and review existing content and provide the Bid Manager with relevant information
• Prepare templates, CVs, case studies and occasionally storyboards
• Work with bid contributors to manage and monitor progress
• Flag risks to the bid lead and support the team with progress monitoring against identified risks
• Ensure a winning, compliant, error free document arrives with the client in the correct format, meeting the deadline
• Assist in the preparation of presentations for specific pursuits
• Manage the bid close-out process, post-submission
• Coordinate our internal debrief and lessons learned activities and provide personal input to bid-specific sessions