Proposal Manager

at  RailPros

ABOUT US:

RailPros is the premier provider of engineering and diversified safety services to Americas rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.
Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

JOB SUMMARY:

We are seeking a dynamic and experienced Proposal Manager to join our team at RailPros. This role will lead the proposal response process, ensuring high-quality, persuasive proposals and presentations that meet RFP requirements. The Proposal Manager will thrive in a fast-paced, deadline-driven environment.

KNOWLEDGE, SKILLS, & ABILITIES:

• Attention to Detail: Exceptional proofreading and editing skills with a keen eye for detail.
• Organizational Skills: Excellent abilities to prioritize tasks and balance competing deadlines effectively.
• Positive Attitude: Demonstrated “can-do” mindset with a proactive approach to challenges.
• Technology Proficiency: Early adopter of cutting-edge technology with confidence in using tools like Microsoft Office Suite, InDesign, and other publishing tools.
• Communication Skills: Strong interpersonal and communication skills for effective collaboration with stakeholders and team members.

REQUIRED EDUCATION AND EXPERIENCE:

• Education: Bachelors degree in Communications, Marketing, or a related field.
• Experience: Extensive experience in responding to RFPs, with a proven track record of successful proposal management.

PREFERRED EDUCATION AND EXPERIENCE:

• Industry Knowledge: Familiarity with Civil Engineering or Architecture, Engineering, or ConstructionAEC industry terminology.
• Experience: 10+ years in proposal management, coordination, or technical writing. 5+ years in Marketing or Business Development within an AEC firm.
• Technical Skills: Experience with CRM systems, preferably Salesforce. Familiarity with AI platforms (e.g., Copilot, ChatGPT) is a plus.

• Lead Proposal Development: Direct pursuit strategy sessions and oversee the development of compelling RFP responses.
• Strategize and Analyze: Analyze RFPs to create effective capture plans and develop value propositions and win themes. Identify and address technical gaps.
• Coordinate and Collaborate: Partner with the Marketing team to design infographics, icons, and images. Collaborate with various teams to prepare technical sections.
• Manage Documentation: Maintain an organized library of qualification statements, project descriptions, and resumes.
• Mentor and Guide: Provide mentorship to junior staff and handle additional responsibilities as needed.