Proposal Specialist

at  Urban One Management Inc

Are you looking to make a difference at work and turn ideas into action? Do you love seeing your efforts realized and buildings come to life? We want to hear from you! Urban One, located at 50 W 7th Avenue, Vancouver, BC, is pushing the boundaries of what is possible and going beyond what is expected. We are a small company driven by big ideas. We are committed to pursuing innovation in the field, delivering unparalleled service to our clients, and executing projects to the highest standards.
Urban One’s success is based on a combination of skill, tenacity and adaptability. Each of our projects begins with the question, “How can we improve this process and build a better building?” The answer requires fostering a “One Team” approach to instill trust and deliver a seamless construction experience.

POSITION SUMMARY

As Urban One’s Proposal Specialist you will be responsible for leading the proposal development process from inception to submission, ensuring the delivery of high-quality, competitive proposals that align with our values and our company objectives. The Proposal Specialist position is a full-time (40 hours/week), permanent position based out of our Vancouver office.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in area of specialization, computer science, marketing/communications, design studies or equivalent
• Minimum of 5 years experience required
• Proven experience in construction proposal writing
• Proficient in Microsoft Word, Excel, PowerPoint
• Proficient in Adobe Creative Cloud, including InDesign and Photoshop
• Ability to manage and work effortlessly with Team Leaders
• Confident personality with the ability to think strategically and help teams develop sound pursuit and proposal strategies
• Strong English communication skills both written and oral
• Excellent organizational, problem solving and time management skills

• Collaborate with business development, estimating and preconstruction teams to develop proposal strategies.
• Conduct thorough analysis of RFP/RFQ requirements, project scopes and client expectations to tailor proposal approaches.
• Coordinate kickoff meetings and regular progress reviews to keep the proposal development process on track.
• Facilitate the development of proposal content, including executive summaries, project overviews, technical solutions and resumes.
• Work closely with department heads to gather relevant information and ensure accuracy and compliance with client requirements.
• Write, edit and proofread proposal sections to ensure clarity, coherence and consistency with messaging.
• Ensure that graphics and visuals communicate the key messaging and enhance the overall impact of the proposal.
• Review completed proposal to ensure compliance with RFP/RFQ instructions, accuracy, professionalism, and completeness of all proposal submissions.
• Manage the proposal submission process, including electronic submissions, packaging, and delivery of proposals according to client specifications and deadlines.
• Maintain a centralized filing system of proposal content, templates and reusable resources for future use.