PT -Administrative Professional - Generalist

at  Georgia Baptist Childrens Homes and Family Ministries Inc

SUMMARY OF THE JOB: - PART-TIME

The Administrative Professional - Generalist is responsible for providing administrative support, general clerical, receptionist and project-based work. The Administrative Professional should be committed to Sanctuary practice utilizing tools that reinforce our shared language to create a trauma-responsive culture.

Qualifications:

• At least 21 years of age
• A high school diploma or GED and one year experience in related field or successful completion of a formal training curriculum from a technical college or school pertaining to skills need to perform tasks assigned.
• Strong written and verbal communication skills
• Ability to sit at workstation for extended periods of time; occasionally lift/carry parcels up to 35 pounds.
• Ability to read and interpret documents/procedure manuals.
• Possess the ability, flexibility and maturity to render the duties and responsibilities required of this position.
• Have the ability to manage time, set priorities and to organize and follow structured routines .
• Advanced computer skills with the ability to learn new software applications.
• Handle multiple tasks simultaneously.

PRIMARY RESPONSIBILITIES:

• Keep office running smoothly/efficiently within the team approach.
• Act as official greeter and direct guest as needed maintaining high level of customer service.
• Process office mail-outgoing and incoming.
• Create and modify documents using various software with accuracy and in a timely manner as assigned.
• Process census reports and other reports as assigned.
• Provide administrative support to the Support Services department.
• Monitor and insure proper licensure and policy procedures within assigned program.
• Become notary public or maintain notary public status as assigned.
• Ensure documentation is in full compliance with agency, licensing, accreditation and contract guidelines.

ADDITIONAL RESPONSIBILITIES:

• Manage the switchboard, handling incoming and outgoing calls as assigned; including maintaining and operating office answering machine.
• Maintain orderly lobby and monitor visitor and work area.
• Operate and maintain various office equipment.
• Represent agency favorably at all time.
• Other duties as assigned.