Public Relations Officer "UAE National Preferred"

at  Baker Hughes

PLEASE NOTE THAT THIS ROLE IS FOR FUTURE PIPELINE PURPOSES.

As a Public Relations Officer, you will be responsible for:

• Connecting to different Customer portals and systems to retrieve requisitions and orders, uploading proposals and other documents, managing Field Service Engineers documentation to access Customer plants
• Managing risk assessment as per customer requirements, prevention plans, fit to work certificates, HSE Training for Field Services Activities in UAE, supervising and coordinating documents and permits for subcontractors
• Issuing and tracking visas for FSEs (both locally based in UAE and expats coming to UAE)
• Supporting FSEs and contractors (both locally based in UAE and expats coming to UAE) to book and manage their BOSIET and EHS trainings
• Issuing and tracking gate passes and/ or CNIA passes (security passes) for FSEs (both locally based in UAE and expats coming to UAE)
• Issuing and tracking OPTIMA (offshore pass) for FSEs (both locally based in UAE and expats coming to UAE)
• Supporting FSEs and contractors to book and manage their medical examinations (both locally based in UAE and expats coming to UAE)
• Issuing Trade License and commercial registration renewals for our Nouvo Pignone entity
• Coordinating with the local Field Service team in UAE ensuring validity and Issuing Quotas, LOAs and licenses for Work / Mission Visa submissions
• Collecting exit stamps and canceling mission visas and CNIA passes as soon as expat FSEs leave UAE
• Close collaboration with BH/ NP approved service and immigration suppliers
• Close collaboration with HR and payroll to ensure that all employees salaries are paid through WPS (Wage Protection System)
• Comply with BH guidelines and the latest government updates
• Cost Control and timely submission of cash expenses
• Managing and tracking Petty cash (Full compliance with Petty cash policy, timely submission and sharing the bills)
• Assisting Labor Authorities in case of official inspection
• Managing registration of new suppliers, invoices to payment process and qualification of new customers, as applicable

TO BE SUCCESSFUL IN THIS ROLE, YOU WILL:

• Have relevant experience in UAE as a Public Relations Officer (PRO)
• Be able to demonstrate good experience in administrative/support roles
• Have updated knowledge in government/ immigration rules and processes
• Show local HSE rules (risk management , training, etc.) and Field Services processes knowledge
• Be a problem- solver
• Be able to work on tasks by priority and ensure On- time delivery
• Show excellent energy and availability to support
• Pro-actively communicate and send updates to the team as needed
• Show main IT and e- tools proficiency
• Be able to identify and implement improvements to increase efficiency and customer satisfaction
• Show excellent interpersonal skills
• Show excellent organizational and cross-functional project management skills in a global-matrix environment
• Have excellent oral and written communication skills in Arabic & English
• Have work authorization in UAE.