Purchase Ledger Clerk

at  MacGregor Industrial Supplies Ltd

JOB OVERVIEW

We are currently seeking a Purchase Ledger Clerk within our Finance Department. The candidate will assist the team with supplier invoices, credit notes, internal and external queries.

SKILL & EXPERIENCE

The following skills will be an advantage, however, on the job training will be provided:

• Sound organisational and administrative skills, including managing time effectively.
• The ability to deal confidently with people with clear and effective communication skills both verbally and in writing.
• Good numeracy skills, IT literacy and experience of Microsoft packages.
• Proactive, enthusiastic, self-motivated.
• Ability to prioritise and multitask.
• Responsible and reliable with a flexible attitude.
• Attention to detail.
• Previous purchase ledger knowledge is preferential but not essential.
• Good customer service skills when dealing with customers and colleagues.
• The ability to work with minimal supervision and make decisions relevant to the successful outcome and conclusion of the processes.
• Ability to respond positively to new challenges and change.

• Internally: Daily contact by telephone, email or in person, with other team members and work colleagues from other departments and branches.
• Externally: Daily contact with suppliers by telephone and email.
• To print and ensure all invoices once printed are scanned.
• To check /posting invoices with accuracy (with exclusion of expenditure invoices) for payment, including matching up invoices with our purchase orders and liaising with the relevant department(s) within the business.
• Ensure all invoices and credits are correctly calculated (including VAT) and sufficiently detailed and meet standard set out in purchase ledger procedures.
• Check goods received with invoices on accrual.
• Investigate internal and external queries.
• Archiving of invoices.
• Answer incoming calls.
• To contribute to continuous improvement of procedures to improve efficiency of the function and the department through the development of relationships with own team members and other departments.
• To adhere to quality processes and procedures.
• To monitor own progress towards business and individual objectives.
  *May be required to carry out other tasks related to the role.