Purchase Ledger Clerk

at  Prolight Design

JOB OVERVIEW:

We are looking for a Purchase Ledger Clerk to join our fast-paced dynamic team. To manage the purchase ledger and ensure all invoices and payment records are processed accurately and promptly, maintaining smooth financial operations.
Key Responsibilities:

Invoice Processing:

• Process supplier invoices, ensuring they are accurately matched to purchase orders and delivery notes.
• Verify that invoice details (such as amounts, terms, and VAT) are correct.
• Ensuring invoices are approved by the relevant parties before processing.
• Resolve discrepancies between purchase orders, delivery notes, and invoices.

Supplier Payments:

• Prepare payment runs in line with supplier payment terms. Generate payment lists and associated remittance advices.
• Ensure timely payments are made to suppliers to avoid penalties or late fees.
• Reconcile supplier statements against the accounts payable ledger.

Record Keeping:

• Maintain accurate records of all purchase ledger transactions.
• Ensure all supplier invoices are entered into the accounting system.
• Keep an up-to-date and accurate purchase ledger. Setting up new supplier accounts, agreeing credit limits and updating supplier contact details where neccessary.
• Filing all invoices and supplier documentation appropriately.

Communication:

• Act as the point of contact for supplier queries regarding payments and invoices.
• Liaise with internal departments to resolve any discrepancies or issues related to purchases.
• Tracking payment terms to suppliers.

Reconciliations and Reporting:

• Reconcile monthly supplier accounts and provide supporting documentation for month-end reporting.
• Assist with the preparation of management reports relating to accounts payable.

Ad Hoc Tasks:

• Assist with audits and internal checks when required.
• Provide administration support to the wider finance team and management when necessary.
• Support credit control.

Skills & Qualifications:

• Experience: Previous experience in a similar accounts payable or purchase ledger role is essential.
• Technical Skills: Proficient in using accounting software (e.g. SAP, Sage, Oracle) and Microsoft Office Suite (especially Excel).
• Attention to Detail: Accuracy in processing invoices and performing reconciliations.
• Communication: Strong written and verbal communication skills for liaising with suppliers and internal teams.
• Organisation: Ability to manage multiple tasks efficiently and meet deadlines.
• Knowledge: Understanding of VAT and purchase ledger processes.

Desirable:

• AAT or similar finance qualification is a plus.

Working Conditions:
· Office based.
· Monday-Friday, 37.5hours per week.

• Assist with audits and internal checks when required.
• Provide administration support to the wider finance team and management when necessary.
• Support credit control