Purchase Ledger Manager

at  Chisholm Hunter

SALARY - £28,000

Chisholm Hunter is one of the UK’s multiple award-winning jewellers, supplying luxury jewellery and Swiss timepieces to our clients since 1857. We are a family run business, passionate about our exquisite products and are experts at delivering a high end, luxury customer experience which is ‘A Cut Above’.
Our mission is to create lasting memories with our exceptional products and customer experience. We are looking for someone who is passionate for success, enthusiastic, and shares our values of: Honesty, Excellence, Accountability, Respect and Teamwork.

REQUIREMENTS:

• 3 years experience in a similar role
• Hands on practitioner as well as experience of line managing a small team
• Previous experience working with volume stock invoices (1,000+ per month)
• High accuracy whilst working at pace
• Ability to challenge department managers on variance to SLAs, in a building and engaging way.

• Invoice Management and Processing:
• Accurately register, record, code, and enter all invoices and petty cash claims into the accounting system in a timely manner.
• Ensure invoices are matched with approved copies of delivery notes and purchase orders received from stores or department managers.
• Supplier Relationship Management:
• Respond professionally to supplier inquiries via phone and email.
• Liaise effectively with store managers to address invoice or delivery discrepancies promptly.
• Reconciliation and Reporting:
• Reconcile supplier statements at month-end and highlight unresolved issues to the Financial Controller.
• Ensure all unpaid and paid invoices, along with remittance advices, are filed promptly and systematically.
• Purchase Order System Management:
• Maintain and monitor the purchase order system, ensuring all purchase orders are accurately tracked and recorded.
• Approval and Compliance:
• Ensure all invoices are approved by the relevant store or department staff within authorised limits and guidelines set by the Financial Controller.
• Uphold internal controls and compliance standards to mitigate risks.
• Team Development and Process Improvement:
• Identify opportunities to streamline and enhance the accounts payable function through process improvements or system automation.Train and mentor the purchase ledger team to ensure consistent high performance