Purchase Ledger Manager

at  TLT

We are recruiting for a Purchase Ledger Manager to join our Operational Finance team based in our Bristol office.
Reporting directly to the Head of Operational Finance, you will lead a team of five Finance Assistants and oversee all aspects of the Purchase Ledger including supplier payments and business expenses, as well as being the point of contact for business travel. This is an exciting time to join the firm as we continue to enhance our Finance function and prepare to implement a new Practice Manager system.

YOUR SKILLS AND EXPERIENCE

• Strong end to end Purchase Ledger experience in a management/team leader position
• Have previous involvement in Finance projects and be able to demonstrate input in the successful delivery of a project
• Able to use own initiative and suggest improvements and efficiencies
• Be competent in all Microsoft office applications, specifically excel
• Work well under pressure and to tight deadlines whilst managing multiple tasks
• Have strong communication skills and be able to communicate at all levels
• Be a strong leader with an ability to coach and support a team both in person and remotely
• Be able to think laterally to solve problems within an evolving finance team

As a Purchase Ledger Manager your day-to-day remit includes:

• Day to day running of the team, including setting the weekly rota and monitoring workloads and KPIs ensuring all work is completed on time
• Conducting quarterly reviews and annual appraisals, setting stretch objectives to ensure continuous development across the team and all metrics
• Ensuring supplier bank details are up to date and that appropriate due diligence has been undertaken
• Ensuring accuracy and timeliness of payments whilst adhering to company policies and procedures
• Checking and approving all payments within the team on the firm’s banking software
• Checking and approving new credit card requests and monitoring credit card usage in accordance with the usage policy
• Monitoring and analysing aged creditors and proactively addressing outstanding invoices
• Ensuring all business expenses are reconciled with supporting receipts and correct approvals in line with the firms’ policies
• Ensuring all spend is allocated to the relevant client ledgers and nominal budgets correctly for accurate client billing and internal reporting
• Responsible for the firms PSA including managing new PSA items, reviewing monthly spend data, and submitting the annual PSA figures to HMRC for payment
• Responsible for publishing quarterly payment practice reports and proactively working to ensure the firm maintains good payment practices in line with the prompt payment code
• Responsible for the collection and submission of travel and supply chain emissions data to the firm’s sustainability platform including any data migration between systems
• Managing the financial audit for the PL and providing audit samples on request
• Reviewing and updating the firms Travel and Expenses policy, Credit Card Usage policy, and Payment’s policy as the policy owner
• Creating new policies as and when required and working with stakeholders to ensure policy is fit for purpose and eventually rolling out to the business following sign off
• Supporting the firm with queries relating to the policies, as well as being the subject matter expert for travel, internal budget reporting, and VAT compliance
• Reviewing and maintaining internal Sharepoint pages ensuring up to date guidance and support is provided to the firm around PL processes and travel
• Managing the relationship with external suppliers including the bank and the travel management company

In addition, you will play a crucial role in upcoming projects which will involve; seeking feedback from the business and mapping out requirements, holding regular meetings with internal and external stakeholders, feeding back challenges to the PM and/or Head of Finance, working closely with the Change team and assisting with drafting comms, and have a hands on approach with the end to end delivery of the projects to ensure their success.