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Position Summary:
Under the supervision of the Manager Expense Payment Services – Accounts Payable, the incumbent shall administer and perform tasks associated with the management of Expense Payment Services (EPS) – Purchase Order (PO) invoicing as per the following Policies, Procedures and How To’s : Procurement Policy, respective accounts payable, invoicing & procure-to-pay how to’s. The incumbent will directly support the daily operations of PO Invoices, such as the triage, review and processing of McGill Marketplace PO invoices. The Supervisor shall be the subject matter expert for all PO invoicing requests and inquiries.

Primary Responsibilities:

• Supervise the EPS-AP team comprised of Accounts Administrators and work study students including training, team meetings, onboarding new employees, and updating all training and how-to documentation
• Ensure staff resources are well-balanced during vacations, leaves and black-out periods
• Ensure all invoices (PDF and e-settlement) are processed in a timely manner to meet vendor terms established by procurement Services
• Support the Manager EPS-AP with respect to KPIs and Productivity Reports
• Support the Manager EPS-AP in AP-related process improvements and/or projects. Partner with the Supervisor EPS-Payment Request & Wires to ensure the daily hold report is reviewed and ensure holds are removed in order for invoices to be paid on a timely basis and according to vendor payment terms
• Act as an agent in the Finance Service Desk Portal and support the Finance Service Desk with respect to external supplier requests
• Partner with the Manager EPS-AP and Procurement Services in resolving vendor and invoice-related issues
• Communicate new business processes and changes to staff
• Act as a back-up on most tasks pertaining to the Supervisor Expense Payment Services – Payment Request & Wires

Other Qualifying Skills and/or Abilities
Experience in supervising employees including, training, documentation, hiring, and performance evaluations. Experience in the Procure-to-Pay cycle particularly accounts payable related processes. Experience in interpreting Policies/Guidelines and applying them. Ability to communicate well with other units involving investigation and problem-solving. Proven ability to work well under pressure to meet deadlines. Demonstrated financial analytical skills. Ability to administer multiple activities and projects. Demonstrated ability to work in a PC environment using advanced spreadsheet skills, macros, databases, e-mail as well as experience with Minerva, Banner (FIS) and Crystal Reports. Proven ability to work autonomously and as part of a team. Demonstrated ability to troubleshoot, solve problems, take initiative, and prioritize workload. Familiarity with academic and support staff and student regulations. Must be service oriented. English, spoken and written. French, spoken and read.
Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

LI-Hybrid

Minimum Education and Experience:
DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 02) $55,020.00 - $64,730.00 - $74,440.00
Job Profile:
MPEX-FIN1B - Accounting - Professional 1 (Excluded)
Hours per Week:
33.75 (Full time)
Supervisor:
Assoc Director Transaction Srv
Position End Date (If applicable):
2025-11-30
Deadline to Apply:
2024-09-23
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca.

• Supervise the EPS-AP team comprised of Accounts Administrators and work study students including training, team meetings, onboarding new employees, and updating all training and how-to documentation
• Ensure staff resources are well-balanced during vacations, leaves and black-out periods
• Ensure all invoices (PDF and e-settlement) are processed in a timely manner to meet vendor terms established by procurement Services
• Support the Manager EPS-AP with respect to KPIs and Productivity Reports
• Support the Manager EPS-AP in AP-related process improvements and/or projects. Partner with the Supervisor EPS-Payment Request & Wires to ensure the daily hold report is reviewed and ensure holds are removed in order for invoices to be paid on a timely basis and according to vendor payment terms
• Act as an agent in the Finance Service Desk Portal and support the Finance Service Desk with respect to external supplier requests
• Partner with the Manager EPS-AP and Procurement Services in resolving vendor and invoice-related issues
• Communicate new business processes and changes to staff
• Act as a back-up on most tasks pertaining to the Supervisor Expense Payment Services – Payment Request & Wire